IFB_Solicitation_65A1358.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

November 18, 2025

Invitation for Bid (IFB)

IFB # 65A1358

Notice to Prospective Bidders

You are invited to review and respond to this IFB 65A1358, titled HPMS 48-Hour Vehicle Class and 48-Hour Vehicle Non-Class Counts. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

The designated contact person for this IFB is:

Phuong Vu California Department of Transportation (Caltrans) Email address: Phuong.Vu@dot.ca.gov Phone: (279) 234-2385

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, and in accordance with the Questions and Answers portion of this IFB. See Section C, Time Schedule for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1, 2, and 3) OR THE

DOCUMENT LINK IS PROVIDED ON ATTACHMENT 4, REQUIRED DOCUMENTS.

Sincerely, Phuong Vu

Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Bid IFB Number 65A1358

A) Purpose and Description of Services

1. Contractor shall provide to the California Department of Transportation (Caltrans) all labor, materials, parts, supplies, equipment, testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary for vehicle class counts, vehicle non-class counts, and data reporting.

2. The services shall be performed at various Caltrans Districts 4, 5, 6, 8, 9, 10 and 11 within Alameda, Alpine, Amador, Calaveras, Contra Costa, Fresno, Imperial, Inyo, Kern, Kings, Los Angeles, Madera, Marin, Mariposa, Merced, Mono, Monterey, Napa, Orange, Riverside, Sacramento, San Benito, San Bernardino, San Diego, San Francisco, San Joaquin, San Luis Obispo, San Mateo, Santa Barbara, Santa Clara, Santa Cruz, Solano, Sonoma, Stanislaus, Tulare, and Tuolumne counties.

3. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFB, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall have performed for a minimum of one (1) U.S. State Department of Transportation agency, County, or City, within the recent five (5) years, 13 Vehicle Class Counts according to the Federal Highway Administration (FHWA) Classifications described in Standard Agreement, STD 213’s Attachment 4 and processing as described under this Agreement. Bidder shall submit Experience Letter(s) (Attachment 2) from the State Department, County, or City, in which work was performed. The experience letter(s) shall contain a minimum of one (1) client (U.S. State Department of Transportation, County, or City) for whom the bidder has performed work for in the recent five (5) years, similar to that explained in Attachment 4, Proposed Form of Agreement, Exhibit A.

2. Failure of Bidder to sufficiently meet any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Bid Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFB available to prospective bidders 11/18/2025 Written Question Submittal 11/25/25 12:00 p.m.

Final Date and Time for Bid Submission 12/09/25 2:00 p.m.

Bid Opening 12/09/25 2:30 p.m.

Proposed Award Date (estimate) 12/16/25

2. Questions and Answers A. Questions regarding this IFB must be submitted by 12:00 p.m. on November 25, 2025.

Bidders must submit their questions via e-mail to Phuong.Vu@dot.ca.gov.

B. Written questions must include: the individual's name, firm name, e-mail address and must reference IFB No. 65A1358.

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the bidder to access the Cal eProcure website for any changes or addenda that may be https://caleprocure.com/pages/index.aspx posted. Refer to this Section C, Time Schedule for the schedule of events and dates/times.

Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Bid prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

4. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for the recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

5. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement the any such required MCP(s).

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

6. Subcontractors Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement, Exhibit A. If a subcontractor(s) is/are used, complete the Subcontracting Provisions/List (DOT ADM-1511). Bidder must ensure that the subcontractor(s) will have all necessary licenses, permits, and/or certifications to accomplish its portion of the work. Failure of a subcontractor(s) to have the proper licenses, permits, and/or certifications, shall be cause for rejection of bid.

7. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

8. Insurance A. The bidder who receives the Agreement award, will be requested to provide a Certificate of

Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days after the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

9. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 3, Required Documents, completed, signed, and returned with its bid or proposal.

10. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 3, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on Darfur Contracting Act Certification.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot bid on, or submit a bid or proposal for an Agreement with a State agency for goods or services. (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for an Agreement with a State agency for goods or services if the company first obtains permission from the Department of General Services according to the criteria set forth in Public Contract Code Section 10477(b).

11. Iran Contracting Act A. Pursuant to the Iran Contracting Act of 2010 (Pub. Cont. Code Sections 2200 et seq., hereinafter “the Act”), persons identified on the list established under Public Contract Code Section 2202.5 (hereinafter “List”) are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for goods or services of one million dollars or more.

B. Any person who submits a bid or proposal must complete and submit to Caltrans with its bid proposal, the Iran Contracting Act Certification (DOT ADM-0078), provided as a link in Attachment 3, Required Documents, certifying that it is not on the most current List unless the person is exempted from the certification requirement by Public Contract Code Section 2203(c) or (d). If claiming an exemption, the person shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d) with its bid or proposal.

C. Any person, for an Agreement that is exempt from bidding or is renewed, or for whom an Agreement is otherwise awarded by the State, must complete and submit to Caltrans Iran Contracting Act, certifying that it is not on the most current List, before the Agreement has been executed by the parties, unless the person is exempted from the certification requirement by Public Contract Code Section 2205(c) or (d). If claiming an exemption, the person shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d), before execution of the Agreement.

12. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e.

there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

13. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

2) Intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a. Functionality of a State system,

b. Risk to the State, or

c. Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

B. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

C. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

D. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

14. Bid Submittal A. All bids must be submitted and received by Caltrans Division of Procurement and Contracts, Bid Unit, by dates and times shown in Section C, Bid Requirements and Information.

B. The mailing package/envelope should be labeled as follows:

Note: All packages not clearly or properly labeled as indicated below, including overnight mail and hand delivered packages, may be rejected.

YOUR RETURN ADDRESS Agreement No. 65A1358 Bid Due Date: December 9, 2025 Bid Due Time: 2:00 p.m.

Bid Opening Date: December 9, 2025 Bid Opening: 2:30 p.m.

Attention: Phuong Vu

California Department of Transportation (Caltrans) Division of Procurement and Contracts ATTN: Bid Unit 1727 30th Street, 4th Floor, MS 65 Sacramento, CA 95816-7006

BID SUBMITTAL DO NOT OPEN

C. Late bids will not be considered.

D. All bids shall include the documents identified on the IFB’s Required Documents, Attachment 3, located at the end of the solicitation. Bids not including the required documents may be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

E. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

F. If your bid is hand delivered, you must date and time stamp the sealed envelope/package immediately upon arrival. The date/time stamp machine is located in the lobby on the first floor to the right of the security guard station at the address noted above. After date/time stamping, the bid should be placed in the locked bid cabinet located below the time stamp. If the bid package is too large to be electronically stamped, date/time stamp one (1) of the labels provided and attach it to the proposal package. When the bid package is too large for the locked bid cabinet, ask the security guard to call the Division of Procurement and Contracts reception desk at (916) 227-6000 to have your bid package picked up.

G. Bid opening will be held via teleconference on the date and time specified in Section C, Bid Requirements and Information. Bidders may participate via teleconference by calling 1-866- 700-7952 and entering the pass code 7089821#. Calls will be accepted beginning at 2:20 p.m.

until the conclusion of the bid opening. Bids will be read in Agreement numeric order;

questions will not be allowed; and information will not be repeated. Initial bid opening results will be posted online on the Division of Procurement and Contracts website at https://dot.ca.gov/programs/procurement-and-contracts/bid-results by 3:00 p.m. on the day following the bid opening. The Agreement will be awarded to the lowest responsible bidder meeting the requirements outlined in the IFB after verification and applicable incentives are applied.

H. Bids must include the performance of all the services described herein. Any attempt to modify the bid document to deviate from the work specifications will not be considered and will cause a bid to be rejected.

I. A bid may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any bid on the basis that it is not responsive or from a non-responsible bidder and may waive any immaterial deviation in a bid.

Caltrans waiver of an immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

J. Costs for developing bids and in anticipation of award of an agreement is entirely the responsibility of the bidder and shall not be charged to the State.

K. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A bid with an unsigned Bid/Bidder Certification Sheet may be rejected.

L. A bidder may modify a bid after its submission by first withdrawing the original bid and then by resubmitting a new bid prior to the bid submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

M. A bidder may withdraw a bid by, prior to bid opening, submitting a written withdrawal request to Caltrans, at DPAC.BidUnit@dot.ca.gov, signed by the bidder or an agent authorized to contractually bind the bidding firm. A bidder may thereafter submit a new bid prior to the bid submittal deadline. Bids may not be withdrawn without cause subsequent to bid submittal deadline. Please contact the Caltrans analyst located in this IFB with any questions.

N. Caltrans may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum sent to all parties who received a bid package.

O. Caltrans reserves the right to reject all bids for reasonable cause.

P. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and/or errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFB requirements.

https://dot.ca.gov/programs/procurement-and-contracts/bid-results mailto:DPAC.BidUnit@dot.ca.gov

Q. Where applicable, the bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

R. Caltrans does not accept alternate agreement language from a bidder. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. Also, the winning bidder(s) must complete, sign, and submit all pages of the Contractor Certification Clauses (CCC 04/2017) as part of the Agreement award process. Both the GTC 02/2025 and CCC 04/2017 may be viewed at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language.

15. Evaluation and Selection A. At the time of bid opening, each bid proposal’s total and any small business and/or micro business information (if applicable) will be read aloud. Bids are considered preliminary pending review and verification of applicable bid requirements such as: small business preference, incentives, DVBE, DBE, licensing, bonding, qualifications, or other requirements as stated in the IFB. Agreements will be awarded to the lowest responsive and responsible bidder.

B. Caltrans will check the bid submittal package to verify it received all required documents.

Positive verification of required documents will be performed to determine its responsiveness to the State's needs.

C. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest bid and meets all the specifications. A bid meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie bid, Caltrans will draw lots to determine the successful bidder. Only one (1) bid may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one

(1) bid from an entity will result in all bids from that entity being rejected and returned to the bidder.

16. Award A. Preliminary bid results may be viewed on the internet after 3:00 p.m. on the first (1st) business day following the bid due date at https://dot.ca.gov/programs/procurement-and-contracts/bid-results.

B. Whenever an Agreement is awarded under a procedure that provides for competitive bidding, but the Agreement is not to be awarded to the low bidder, the low bidder shall be given notice five (5) working days prior to the award of the Agreement by email.

C. Upon written request by any bidder, the Notice of the Intent to Award shall be posted in a public place in the office of the awarding agency, as well as online at https://dot.ca.gov/programs/procurement-and-contracts/notices-of-intent-to-award, for at least five (5) working days prior to awarding the Agreement. This information can also be obtained by contacting the Contract Analyst directly.

D. Upon award of the Agreement, Contractor shall complete and submit to Caltrans, the Payee Data Record (STD 204), to determine if Contractor is subject to State income tax withholding pursuant to California Revenue and Taxation Code Section 18662 et seq. This form can be found on the Internet at https://www.dgs.ca.gov/PD under the heading Forms. No payment shall be made unless a completed STD 204 has been returned to Caltrans.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://dot.ca.gov/programs/procurement-and-contracts/bid-results https://dot.ca.gov/programs/procurement-and-contracts/bid-results https://dot.ca.gov/programs/procurement-and-contracts/notices-of-intent-to-award https://www.dgs.ca.gov/PD

17. Protest Bidders have the right to protest the award of Caltrans Agreements subject to the following processes and procedures.

A. Filing a Protest: The initial protest must be submitted to DGS, Office of Legal Services, and

Caltrans, Protest Unit, prior to the award of the Agreement. When a protest has been submitted, the Agreement shall not be awarded until either the protest has been withdrawn or DGS has decided the matter. The written protest must be sent, either via e-mail or regular mail, to the addresses below:

California Department of Transportation (Caltrans) Division of Procurement and Contracts Attention: Bid, Protest, and Dispute Branch Chief 1727 30th Street, MS 65 Sacramento, CA 95816 Phone Number: (916) 639-6322 Email:

DPAC.Protest.Disputes.Terminations@dot.ca.gov

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Phone Number: (916) 376-5080 Email: OLSProtests@dgs.ca.gov

B. Within five (5) days after filing the initial protest, the protesting bidder shall file with DGS and Caltrans, Protest Unit a full and complete written statement specifying the grounds for the protest. The full written protest statement must be sent to the same addresses above.

Note: E-mail is the preferred method of protest delivery. If a bidder uses regular mail, It is suggested that you submit any protest by certified or registered mail.

18. Standard Conditions of Service A. Service shall not begin prior to the express date set by Caltrans Contract Manager and

Contractor, after all approvals have been obtained, and the Agreement is fully executed.

Should Contractor fail to commence work at the agreed upon time, Caltrans Contract Manager, upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another Contractor.

B. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

C. Antitrust Provisions

1) In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15 or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid.

mailto:DPAC.Protest.Disputes.Terminations@dot.ca.gov mailto:OLSProtests@dgs.ca.gov

3) Upon demand in writing by the assignor, the assignee shall, within one (1) year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (Gov. Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount bid, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost: a) where the purpose is to induce, promote or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 65A1358 BID PROPOSAL Page 1 of 2 ADM-1412 (REV. 9/2025) Attachment 1

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 6,852 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work. (SITES

WITH 1-2 LANES)

2 1,506 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work. (SITES

WITH 3-4 LANES)

3 244 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work. (SITES

WITH 5-6 LANES)

4 18 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work. (SITES

WITH 7-8 LANES)

5 4,537 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Non-Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work.

(SITES WITH 1-2 LANES)

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 65A1358 BID PROPOSAL Page 2 of 2 ADM-1412 (REV. 9/2025) Attachment 1

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

6 845 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Non-Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work.

(SITES WITH 3-4 LANES)

7 75 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Non-Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work.

(SITES WITH 5-6 LANES)

8 3 Per Location

Work includes all labor, materials, parts, supplies, equipment (including ATRs), ATR testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary to locate, setup, inspect equipment daily, collect data, calculate, process, and report 48-hour Vehicle Non-Class Counts (each lane, both directions) per STD 213, Exhibit A, Scope of Work.

(SITES WITH 7-8 LANES)

1) The above quantities are estimates only and are given as a basis for comparison of bids. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

4) Each line item must be bid. Do not leave any unit price column blank or this bid proposal sheet will be deemed non-responsive.

Total This Proposal (Lines 1-8)

Attachment 2 Experience Letter

Contractor Company Name: ___________________________________________________________________ Contact Name: _____________________________________________________________________________ Address: __________________________________________________________________________________ Telephone Number: _________________________________________________________________________ U.S. State Department of Transportation agency, County, or City: _____________________________________ Service Dates: _____________________ through ________________________ Service Value: $ ___________________________________________________

Description of Services:

Note: Contractor, if needed, copy this page and attach as many pages as necessary in order to substantiate required experience.

Attachment 3

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFB Requirements and/or as listed below.

☐ Attachment 1 - Bid Proposal (ADM-1412)

☐ Attachment 2 – Experience Letter

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Subcontracting Provision/List (DOT ADM-1511) Subcontracting Provisions/List

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ Iran Contracting Act Certification (DOT ADM-0078) Iran Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1511 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0078 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 4

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFB. Please review it carefully and present any questions in writing to the contact identified for this IFB. Do not return this Attachment with your bid.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 65A1358

Exhibit A

Commercial Services Agreement–Federal

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, materials, parts, supplies, equipment, testing, tools, reports, travel, permits, insurance premiums, and all incidentals necessary for vehicle class counts, vehicle non-class counts, and data reporting as described herein.

2. The services shall be performed at various Caltrans Districts 4, 5, 6, 8, 9, 10 and 11 within Alameda, Alpine, Amador, Calaveras, Contra Costa, Fresno, Imperial, Inyo, Kern, Kings, Los Angeles, Madera, Marin, Mariposa, Merced, Mono, Monterey, Napa, Orange, Riverside, Sacramento, San Benito, San Bernardino, San Diego, San Francisco, San Joaquin, San Luis Obispo, San Mateo, Santa Barbara, Santa Clara, Santa Cruz, Solano, Sonoma, Stanislaus, Tulare, and Tuolumne counties.

3. Any reference to Caltrans Contract Manager shall also include his/her designee.

4. This Agreement will commence on June 1, 2026, or upon approval by the Department of

General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of Notice to Proceed (NTP) by Caltrans Contract Manager. This Agreement will expire on May 31, 2028. The services shall be provided 24-hours per day, Monday through Friday, except holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: District 65 / DRISI-HPMS Section/Unit:

Contract Manager: TBD Project Manager:

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

6. General Provisions and Description of Work A. Contractor shall provide Vehicle Class Counts, Vehicle Non-Class Counts, and Data

Reporting as described below and in the Vehicle Class and Non-Class Count Locations (Attachment 3).

B. Vehicle Class Counts measures the traffic volume of each type of vehicle class, in order to calculate the percentage of each vehicle class. Vehicle Non-Class Counts measures the total traffic volume only.

C. Services like mapping, site location, and setting up counters may be subcontracted;

however, Contractor shall be responsible for the safety of subcontractor(s) and all data errors.

D. All Vehicle Class Counts data collection and reporting shall follow the Federal Highway Administration (FHWA)’s Traffic Monitoring Guide (TMG) and the Highway Performance Monitoring System (HPMS) Field Manual.

E. Combined class data shall be presented in Microsoft Excel (MS Excel) format – Classes 1 to 3; Classes 4 to 7; and Classes 8 to 13 as explained in Reporting Format for Local Roadway Segment Vehicle Class Counts (Attachment 6).

F. Summarized datasheet shall contain the combined data with K (Design Hour Volume Factor) and D (Directional Factor) factors. All calculated K and D factor values shall be reported to the nearest whole percent as integers and shall not contain any percentage sign. If these factors fall out of their respective range, a valid reason must be given in the Remarks column.

G. Axle Correction Factors shall be applied by Contractor to all daily counts before performing any data related calculations and highlighted in all daily count logs where applicable.

H. 48-Hour Vehicle Class Counts

1) Contractor shall collect 48-Hour Vehicle Class Counts for each lane and for both directions of travel on 8,620 roadway segments, as set forth in the Vehicle Class and Non-Class Count Locations (Attachment 3). Caltrans Contract Manager will provide Contractor with the Vehicle Class Count Location Spreadsheet upon execution of this Agreement. Contractor shall use lane blockers to avoid any count errors on roadway segments with more than one (1) lane in one (1) direction of travel. Using the Federal Highway Administration’s (FHWA) Vehicle Classifications (Attachment 4), Contractor shall report the Average Daily Traffic (ADT), Peak Hour Volume (PHV), Design Hour Volume Factor (K Factor), Directional Factor (D Factor), geo coordinates of Automated Traffic Recorder (ATR) placement locations, cross street names and Global Position System (GPS) coordinates (center of intersection), and total number of lanes separately in each direction of travel. All work and reporting must be performed in compliance with this Exhibit A, Scope of Work and FHWA’s HPMS Program requirements as detailed in the HPMS Field Manual December 2016 that can be accessed at:

http://www.fhwa.dot.gov/policyinformation/hpms/fieldmanual.

2) All 48-hour Vehicle Class Counts shall have a data recording interval of one (1) hour and be recorded by each lane and by travel direction showing individually 13 classes of vehicles (see Federal Highway Administration’s (FHWA) Vehicle Classifications, Attachment 4). All 13 Classes, in individual columns, by hour, in the form of a table in Microsoft (MS) Excel format in both directions of travel. The numbers used from this spreadsheet for calculation shall be highlighted or in bold font in both directions (see Summary Data Report Calculations Sample, Attachment 5).

3) In the case of any inconsistency between the HPMS Field Manual December 2016 and this Exhibit A, Scope of Work, the HPMS Field Manual shall have the precedence.

4) Contractor shall collect vehicle volume data from 00:00 hours Tuesday to 23:59 hours midnight Thursday. No data shall be collected 24 hours before or 24 hours after any major holiday.

5) Contractor shall not use any ‘non traffic-intrusive’ device to collect 48-Hour Vehicle Class Counts unless it provides accurate vehicles per lane by hour and all vehicle counts by 13 classes for calculating truck percentage accurately in both directions of travel.

6) Each line item bid amounts per location on Bid Proposal (Attachment 1) shall include all labor, materials, supplies, tools, equipment (including ATRs), testing the ATRs, reports, travel, per diem, procuring permits, any insurance premiums required by the State and local jurisdictions, and all incidentals required to locate, set up, daily equipment inspection, collect data, calculate, process, and report 48-Hour Vehicle Class Counts as set forth in this Exhibit A, Scope of Work.

7) Contractor shall use the Federal Highway Administration’s Vehicle Classifications (Attachment 4), as a guide for which location classifications need to be counted and reported on.

I. 48-Hour Vehicle Non-Class Counts

1) Contractor shall collect 48-Hour Vehicle Non-Class Counts for both directions of travel on 5,460 roadway segments, as set forth in the Vehicle Class and Non-Class Count Locations (Attachment 3). Caltrans Contract Manager will provide Contractor with the Vehicle Class Count Location Spreadsheet upon execution of this Agreement. Contractor shall use lane blockers to avoid any counts error on roadway segments with more than one (1) lane in one (1) direction of travel.

Contractor shall report the ADT, PHV, K Factor, D Factor, geo-coordinates of counter location and total number of lanes in each direction of travel in two columns separately. Contractor shall also provide the posted speed limit on the roadway section. All work and reporting must be performed in compliance with this Exhibit A, Scope of Work and FHWA’s HPMS Program requirements as detailed in the HPMS Field Manual December 2016 that can be accessed at:

http://www.fhwa.dot.gov/policyinformation/hpms/fieldmanual.

2) In the case of any inconsistency between the HPMS Field Manual December 2016 and this Exhibit A, Scope of Work, the HPMS Field Manual shall have the precedence.

3) Contractor shall collect vehicle volume data from 00:00 hours Tuesday to 23:59 hours midnight Thursday. No data shall be collected 24 hours before or 24 hours after any major holiday.

4) Contractor has the option to deploy safely any ‘traffic-intrusive’ or ‘non traffic-intrusive’ devices to collect accurate 48-Hour Vehicle Non-Class Counts for non-class volume counts only. Any such device used shall provide accurate directional data collection, in both directions of travel and produce same data reporting quality as asked for in this Exhibit A, Scope of Work.

5) Each line item bid amount per location on Bid Proposal (Attachment 1), shall include all labor, materials, parts, supplies, tools, equipment (including ATRs), testing the ATRs, reports, travel, per diem, procuring permits, any insurance premiums required by the State and local jurisdictions, and all incidentals required to locate, set up, daily equipment inspection, collect data, calculate, process and report 48-Hour Vehicle Non-Class Counts as set forth in this Exhibit A, Scope of Work.

J. Count Locations The 48-Hour Vehicle Class, and 48-Hour Vehicle Non-Class Counts shall be collected for HPMS segments in the locations, which shall be listed in the Vehicle Class and Non-Class Count Locations (Attachment 3), provided to Contractor after execution of this Agreement. There may be a decrease in the number of locations and number of lanes supplied with this Agreement. This may occur due to uncontrollable circumstances, such as non-traceable segments (e.g. realigned, relocated, etc.) and/or the actual number of lanes being different than those in the data supplied in the Vehicle Class and Non-Class Count Locations (Attachment 3). Segments typically range from a tenth of a mile (0.10) to 10 miles in length and have one (1) to eight (8) lanes. To best represent the vehicle count data, Contractor is instructed to place the ATRs in the mid-section of the roadway segment. The number of lanes has been verified at almost all locations; therefore, while placing the ATRs, Contractor is advised to adhere to the number of lanes provided by Caltrans Contract Manager. In the event the number of through lanes change due to road widening, then Contractor will include Contractor’s own through lane field verified data in report.

K. Contacting Local Agencies Contractor shall contact and coordinate with each city or county agency in which the counts occur in order to schedule the date and placement of ATRs within each vehicle count segment. Contractor shall remain fully informed of all existing State laws, county and municipal ordinances, and regulations, which in any manner affect those engaged or employed in the work to be performed under this Agreement. All permits or additional insurances required by local ordinances are to be paid for and secured by Contractor and shall be included in the unit price per location, as set forth in Bid Proposal (Attachment 1). After the award and full execution of this Agreement, Caltrans Contract Manager will provide a letter addressed to the local jurisdictions that may help Contractor in obtaining permits easily. There is no guarantee that a local government will waive off or reduce permit and/or other fees upon seeing the letter from Caltrans Contract Manager.

L. ATR Sites Contractor shall be responsible for securely installing the ATRs, as well as removing all equipment, hoses, and hold-down devices, such as tack nails and adhesive tapes. If the pavement and/or sidewalk has such pre-existing materials on it, Contractor shall take pictures with a date stamp of the existing condition of location prior to setting up the ATRs.

M. Safety Contractor shall conduct all counting operations with the safety of the crews, pedestrians, bicyclists, and the motoring public as top priority. Contractor shall take all necessary precautions to ensure the safety of all those involved, and the work being performed before, during and after the actual vehicle counts.

N. Accuracy and Quality Assurance (QA)/Quality…