IFB-Carbon Monoxide Detectors

The Illinois State Toll Highway Authority (ISTHA) is conducting a competitive solicitation for Carbon Monoxide Detectors through an Invitation for Bid (IFB) under contract number 25-0084. The procurement seeks vendors to supply three specific line items: DS MPO Dual Gas Sensors, Replacement Electrochemical (EC) sensors, and Replacement Electrochemical NO2 Cell Assemblies, with specific requirements for MSA Z-GARD part numbers or approved equivalent products. Initial term quantities include 20 Dual Gas Sensors, 150 EC sensors, and 150 NO2 Cell Assemblies, with reduced quantities for potential renewal terms. Deliveries must be made within ten business days to the Illinois Tollway Central Warehouse in Naperville, with pricing to remain firm throughout the contract term. The bid opening is scheduled electronically via Microsoft Teams, with all questions due by 2:30 p.m. on October 24, 2025, and final electronic submissions required through BidBuy by the published deadline. Award will be made to the responsive, responsible bidder submitting the lowest total price for all line items, considering factors such as quality, warranty, and lead time.

This procurement is exclusively designated for the Small Business Set-Aside Program, limiting participation to certified small business vendors. Eligible bidders must maintain an active, unexpired State of Illinois Vendor Registration Number and complete all required documentation, including the Illinois Procurement Gateway (IPG) Active Registered Vendor Disclosure form and Vendor Disclosure form. Vendors must be either manufacturers, authorized dealers/distributors, or capable of providing original equipment manufacturer parts and warranties. Additional requirements include maintaining commercial general liability insurance of at least $1,000,000 per occurrence, automobile liability coverage, and workers' compensation insurance. The contract encompasses an initial three-year term with two potential one-year renewal options, potentially extending the total contract period to five years. While specific budget ranges are not explicitly detailed, the solicitation indicates a comprehensive procurement process with multiple line items and potential for ongoing supply relationships with the Illinois Tollway.