EMA - Ametek Ortec Detective DX1 - SM

Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is soliciting bids for one Ametek Ortec Detective DX1 Next Generation radioisotope identification device under Invitation for Bid 27-588IEMA-DIVNU-B-54773, with bids due December 1, 2026. This is a brand-name-only procurement, selected for compatibility with federal agencies that would support Illinois in a large-scale radiological event. The IFB contains no small business set-aside, but bids must include Business Enterprise Program or Veterans Small Business Program utilization plans.

The equipment is an Ultra High Resolution High Purity Germanium (HPGe) unit with a Quality Assurance Data sheet, packaged with GPS, mains adapter, vehicle power cable, wheeled hard-sided case, MAESTRO-PRO spectroscopy software, Sleuth, Dose, Easy ID and RAPiD Interface applications, and a 5-inch touchscreen display. Vendors must be an authorized supplier, reseller, or manufacturer and must provide proof of authorization within two business days of request or risk a non-responsive finding. Shipping must be included in the unit cost, and all manufacturer warranties transfer to IEMA-OHS. Pricing is estimated.

Delivery is required by June 30, 2027, to 4800 Rodger Street, Springfield, Illinois 62703, Monday through Friday, 8:30 a.m. to 3:00 p.m. Central Time. The contract commences upon execution and ends June 30, 2027, with a maximum total term of ten years including renewals or extensions. Federal funds may partially or fully fund the award, with the percentage and amount disclosed in the notice of intent to award.

The State will award to the responsive and responsible bidder with the lowest overall total price. Bids must remain firm for 90 days from opening, and no bid or performance bond is required. A $15 minority contractor initiative fee applies to any awardee whose contract is valued at $1,000 or more. Vendors must submit the IPG Active Registered Vendor Disclosure if registered in the Illinois Procurement Gateway, or the Vendor Disclosure (formerly Forms A) if not.

Insurance requirements include General Commercial Liability of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and workers' compensation as required by law, with the State named additionally insured. Subcontractors with annual values above $100,000 require prior written approval, and those above $50,000 must include Illinois Standard Certifications. The State may terminate for cause, for convenience on thirty days' notice, or if appropriated funds become unavailable. Protests go to the Protest Review Office within 14 days of posting the notice of award to BidBuy, and disputes fall under the Illinois Court of Claims.