IFB 57-26-SKL sodium hexametaphosphate (glassy plate form)

The City of Portsmouth Purchasing Office is requesting bids on Sodium Hexametaphosphate in glassy plate form under IFB 57-26-SKL, with bids due June 17, 2026 at 2:00 PM EST via eVa.virginia.gov. Bidders must meet mandatory good faith efforts documentation requirements for Minority-Woman Owned Business (M/WBE) participation, earning a minimum of 90 points across 12 evaluation categories to have proposals considered responsive.

The scope is an Indefinite Delivery/Indefinite Quantity contract for 110,000 pounds of chemical packaged in 50-pound moisture-proof, multi-wall paper bags, compliant with AWWA standard 8502-11 and carrying NSF and/or UL certification. All deliveries must reach Lake Kilby Water Treatment Plant in Suffolk, Virginia within 14 calendar days of order receipt, Monday through Friday between 8:00 AM and 2:30 PM EST, with minimum shipments of half truckload (21,000 pounds). The contractor must furnish two OSHA-specified chemical warning signs and one Material Safety Data Sheet per delivery, along with certificates of compliance and NSF/UL certification documentation.

The initial contract term runs two years from July 1, 2026 through June 30, 2028, with three optional one-year renewal periods available. Award will be made to the lowest responsive and responsible bidder based on grand total pricing submitted on a per-ton basis. Price escalation is permitted at renewal periods only, based on CPI-U indices for Other Goods and Services, with 90-day advance notice required. Payment terms require invoices 30 days after receipt of proper invoice or delivery, whichever is later. All bidders must submit a completed W-9 form and satisfy Virginia State Corporation Commission registration requirements via the mandatory SCC Form attachment. The deadline for bidder inquiries is June 9, 2026 at 4:00 PM EST, directed to Contract Specialist III Susan Kenney-Lambert. Public opening is scheduled June 18, 2026 at 3:00 PM EST via Microsoft Teams.