Addendum 01 IFB #57-26-SKL SODIUM HEXAMETAPHOSPHATE (GLASS FORM).pdf
PDF 166 KB Posted
- Solicitation number
- IFB-121333
- Issued by
- Portsmouth City, Virginia
About this file
This is Addendum No. 1 to an Invitation for Bids issued by the City of Portsmouth, Virginia Purchasing Office for Sodium Hexametaphosphate in glass form under IFB 57-26-SKL (previously numbered 56-26-SKL). The addendum clarifies that electronic bids only will be accepted through eVa.virginia.gov, with bids due Wednesday, June 17, 2026, at 2:00 PM EST. The scope involves an Indefinite Delivery/Indefinite Quantity contract for 110,000 pounds of chemical packaged in 50-pound moisture-proof, multi-wall paper bags compliant with AWWA standard 8502-11 and carrying NSF and/or UL certification. Deliveries must be made to the Lake Kilby Water Treatment Plant in Suffolk, Virginia within 14 calendar days of order receipt, Monday through Friday between 8:00 AM and 2:30 PM EST, with minimum shipments of half truckload (21,000 pounds). The initial contract term runs two years from July 1, 2026 through June 30, 2028, with three optional one-year renewal periods available. Public bid opening is scheduled for June 18, 2026, at 3:00 PM EST via Microsoft Teams virtual meeting.
Award will be made to the lowest responsive and responsible bidder based on grand total pricing submitted on a per-ton basis. Bidders must submit a completed W-9 form and satisfy Virginia State Corporation Commission registration requirements. The contractor must furnish two OSHA-specified chemical warning signs and one Material Safety Data Sheet per delivery, along with certificates of compliance and NSF/UL certification documentation. Price escalation is permitted at renewal periods only, based on CPI-U indices for Other Goods and Services, with 90-day advance notice required. Payment terms require invoices 30 days after receipt of proper invoice or delivery, whichever is later. All bidders must acknowledge receipt of this addendum either prior to the bid due date or attach the signed acknowledgment to their bid submission. The deadline for bidder inquiries is June 9, 2026 at 4:00 PM EST, directed to Contract Specialist III Susan Kenney-Lambert.
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Text version
Purchasing Office 801 Crawford Street • Portsmouth, VA 23704
Office (757) 393-8831 • Web Address: www.portsmouthva.gov
June 1, 2026
ADDENDUM NO. 1
TO ALL BIDDERS:
INVITATION FOR BIDS (IFB): NO. 56-26-SKL
COMMODITY: SODIUM HEXAMETAPHOSPHATE (GLASS FORM)
BIDS DUE: Wednesday, June 17, 2026, at 2:00 PM EST
This Addendum is to answer, make any changes and clarify questions submitted for this project.
Change From: IFB NO. 56-26-SKL
CHANGE TO: IFB NO. 57-26-SKL
Change From
Electronic Bids only, paper proposals will not be accepted. Electronic proposals will be accepted on eVa.virginia.gov the Commonwealth of Virginia e-procurement site until
Wednesday June 17, 2026 ,@2:00PM. EST. Bids will be publicly opened and read aloud on the next day by virtual teams meeting link at 3:00pm EST. Any Bids received after the specified time and date will not be considered. Teams meeting link :
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODZmOWFjZjAtY2VhYS00YTYwLWJiOWMtNzU4YT cxODQ1ZTJl%40thread.v2/0?context=%7b%22Tid%22%3a%22c77db4d8-a0f5-454a-92c1-b7d84c64fd44%22%2c%22Oid%22%3a%22cfc6c582-38b3-
4329-838c-cb5bb40c43f8%22%7d
Purchasing Office 801 Crawford Street • Portsmouth, VA 23704
Office (757) 393-8831 • Web Address: www.portsmouthva.gov
Changed To:
Bids will be publicly opened and read aloud on the next day by on this teams meeting link as follows at 3:00PM EST Any Bids received after the specified time and date will not be considered. Teams Link Invite https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODZmOWFjZjAtY2VhYS00YTYwLWJiOWMtNzU4Y TcxODQ1ZTJl%40thread.v2/0?context=%7b%22Tid%22%3a%22c77db4d8 -a0f5-454a-92c1-b7d84c64fd44%22%2c%22Oid%22%3a%22cfc6c582-38b3- 4329-838c-cb5bb40c43f8%22%7d
A signed acknowledgment of this Addendum must be received by this office either prior to the bid due date or attached to your bid. Signature of this Addendum does not substitute for your signature on the original Invitation for Bids document. The original Invitation for Bids document must be signed.
Sincerely, Susan Kenney-Lambert, CPPB Contract Specialist II
ACKNOWLEDGMENT
Name of Firm
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