IFB 26-005-HR Physical Exams and Drug/Alcohol Screenings

The City of Rio Rancho, located in Sandoval County, New Mexico, is soliciting formal bids for comprehensive healthcare services through Invitation for Bid (IFB) 26-005-HR, specifically targeting physical examinations and drug/alcohol screening services for municipal employees. The procurement seeks qualified healthcare providers to deliver multiple testing protocols, including post-offer physical testing, employment-related examinations, random testing, post-accident screening, reasonable cause testing, suspicion testing, follow-up assessments, return-to-duty evaluations, and injury care. Bidders must provide unit pricing for various test types such as DOT drug tests, breath alcohol tests, NM State Police Academy tests, and anabolic steroid screenings, with the city anticipating approximately 275 pre-hire tests, 40 post-accident tests, and 170 random drug and alcohol tests annually. The bid requires both physical and electronic submissions through the city's Bonfire portal, with proposals due by November 13, 2025, at 2:00 PM MST. Evaluation criteria will focus on the lowest total cost, with the city reserving the right to make multiple awards and considering factors beyond pricing, including vendor capacity, experience, and technological capabilities.

The solicitation allows for potential preference claims by local businesses, resident businesses, veteran-owned businesses, and vendors offering recycled content goods, with specific certification requirements and potential percentage discounts. Current testing infrastructure involves Concentra for regular business hours and ABQ Drug Testing Inc for after-hours and select on-site testing. The contract term is one year with options to renew for three additional one-year terms, not exceeding four total years. Vendors must maintain liability insurance of $1,000,000 per claim and comply with National Fire Protection guidelines for firefighter personnel physicals. While specific budget ranges are not explicitly detailed, the city will permit one price escalation per contract period not exceeding 10% of the existing contract price. The procurement supports various employee groups including police, fire, Department of Transportation (DOT), and general municipal employees, with testing services including collection and Medical Review Officer (MRO) services bundled into each test type.