IFB 25-08 Stamps

The Superior Court of California, County of San Bernardino, has issued Invitation for Bid (IFB) 25-08 for the procurement of various stamps and stamp-related supplies. The solicitation seeks qualified vendors to provide rubber block stamps, stamp pads, self-inking stamps, refill inks, replacement ink pads, daters, replacement bands, and replacement dies for a three-year contract period from January 1, 2026, to December 31, 2028. Vendors must be capable of responding to quote requests within three Court days and processing orders with delivery within three Court days of Court approval. Delivery and pickup will occur weekly at the San Bernardino Justice Center, with all communications and orders initiated via email. The bid process requires vendors to submit proposals in two sealed portions: a non-cost portion and a cost portion, with bids to be submitted by courier service or hand delivery by November 20, 2025, at 3:00 PM Pacific Time. The public bid opening is scheduled for November 24, 2025, with a Notice of Intent to Award estimated for December 2, 2025, and contract execution anticipated for December 11, 2025. Award will be made to the lowest responsible bidder meeting specifications on a firm fixed-price basis.

The Court offers a three percent Disabled Veteran Business Enterprise (DVBE) incentive, not to exceed $100,000, for bidders meeting applicable DVBE requirements. Bidders must provide current business licenses, professional certifications, California seller's permits, and complete various certification forms addressing compliance with state regulations, including the Unruh Civil Rights Act, California Fair Employment and Housing Act, Darfur Contracting Act, and postconsumer recycled content requirements. Specific compliance documentation includes Good Standing Forms, Darfur Contracting Act Certification, and DVBE Declaration forms. Bidders must certify they have no discriminatory policies and maintain appropriate insurance coverage, including Commercial General Liability of at least $1 million per occurrence. While no incumbent vendor information is provided, the solicitation requires comprehensive documentation demonstrating business legitimacy and compliance with California state contracting regulations. The cost worksheet indicates that pricing will be submitted for a three-year period, with potential percentage increases in Years 2 and 3 to be negotiated, though specific budget ranges are not explicitly stated in the provided documents.