IFB-25-003 Multiband Moblie Radios

The Texas A&M Forest Service (TAFS) has issued an Invitation for Bid (IFB-25-003) for the procurement of Kenwood multiband mobile radios and associated equipment in Brazos County, Texas. The solicitation seeks eight units each of Kenwood NX-5700H VHF mobile radios, Kenwood NX-5900BK 700/800 mobile radios, control head installation parts, KMC-36 or KMC-66 microphones with 12-key DTMF, and black NMO antennas for VHF and 700/800 communications. No substitutions are permitted to maintain equipment commonality, and the procurement includes factory assembly services. Bids must be received by November 19, 2024, at 10:00 AM Central Time, with written questions due by November 11, 2024, and any addenda to be issued by November 14, 2024. The evaluation criteria for award include pricing, delivery capability, vendor ability and capacity, previous experience with TAFS, and other relevant factors deemed appropriate by the agency. Bids can be submitted via email to bids@tfs.tamu.edu, fax, or mail to the TAFS Purchasing Department in College Station, TX, with all equipment to be delivered to Merkel, TX.

The procurement does not have any set-aside designations or restrictions on the types of organizations that can respond. No Historically Underutilized Business (HUB) Subcontracting Plan is required, as TAFS has determined that subcontracting opportunities are not probable. There is no listed incumbent vendor or current contractor for this solicitation. The awarded vendor will be required to hold pricing firm for 12 months from the bid opening date, and TAFS reserves the right to purchase additional quantities within 60 days of the award under the same terms and conditions. While the specific budget range is not provided in the documents, the procurement involves a comprehensive radio system upgrade with specific technical requirements. The agency has structured the bid to maintain compatibility with existing equipment, focusing on a precise set of Kenwood radio models, accessories, and installation components. TAFS maintains the right to reject any and all bids, providing flexibility in the procurement process.