IFB #24-0113 Refrigeration Maintenance and Repair Services_Shafter, CA

The California Department of Food and Agriculture (CDFA) has issued Invitation for Bid (IFB) #24-0113 for refrigeration maintenance and repair services for their Integrated Pest Control Branch located in Shafter, CA. The procurement seeks a contractor to provide comprehensive maintenance and emergency repair services for controlled temperature biological chambers, including same-day phone support, scheduled 24-hour response times, and emergency/after-hours service. Contractors must possess a C-38 Refrigeration Contractor license and demonstrate previous experience with heating and cooling systems. The solicitation covers maintenance for 11 specific pieces of refrigeration and freezer equipment, including a large cold room facility with detailed temperature monitoring requirements. Key procurement dates include: IFB release on December 12, 2024, written questions due by December 19, 2024, answers posted by December 26, 2024, and bid submissions due by January 2, 2025 at 2:00 PM PT. The initial contract term is January 15, 2025 through January 14, 2026, with two optional one-year renewals possible.

The solicitation includes provisions for Disabled Veteran Business Enterprise (DVBE) and Small Business preferences, offering up to 5% preference for each designation, though DVBE participation is not mandatory. Contractors must maintain specific insurance coverage, including commercial general liability, automobile liability, and workers' compensation insurance. The contract has an annual budget of $10,000, with a total potential three-year value of $30,000 if all renewals are exercised. Bidders are required to submit comprehensive cost proposals that include all expenses such as labor, equipment, parts, devices, materials, tools, licenses, permits, supervision, inspection, insurance, transportation, travel, and per diem. The cost proposal must be submitted using the provided Excel template, with all highlighted cells completed, and zero-dollar entries will be interpreted as services provided at no cost. Cost proposals exceeding the yearly or total budget thresholds will be deemed non-responsive, and the State will use the total bid amount as the basis for bid comparison.