IFB 2025-11 Bay County Fleet Card Fuel Services

Bay County, Michigan is soliciting bids for Invitation for Bid (IFB) 2025-11, seeking a comprehensive fleet card fuel services provider for a five-year agreement. The procurement is focused on acquiring a robust fuel management system for the county's vehicle fleet, requiring vendors to submit detailed proposals covering multiple aspects of fleet fuel services. Specific requirements include fleet card issuance, an extensive fuel station network, real-time transaction monitoring, fraud prevention capabilities, and comprehensive reporting tools. The bid requires vendors to provide six specific attachments: a company overview, standard contract, service offerings, pricing structure, and implementation plan. Key deliverables include uniquely identified fleet cards linked to the county's account, customizable vehicle identifiers, and an online portal for transaction tracking. Critical dates include a vendor question deadline of September 26, 2025 at 5:00 PM, an addendum issuance date of October 3, 2025 at 5:00 PM, and the final bid submission deadline of October 10, 2025 at 11:00 AM. Proposals must be submitted to the Bay County Finance Department, with specific formatting requirements including Times New Roman 12pt font and two printed copies.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. While the document provides extensive details about the service requirements, it does not outline specific award values or precise budget ranges for the fleet card fuel services contract. The procurement appears open to qualified vendors who can demonstrate comprehensive fuel management capabilities, with an emphasis on creating an efficient, technology-driven solution for tracking and managing county vehicle fuel expenses. The selected vendor will be responsible for providing a wide-reaching fuel station network that includes major brands and independent stations, along with sophisticated digital tools for monitoring and reporting fuel transactions. The contract's five-year duration suggests the county is seeking a long-term partnership with a vendor capable of providing stable, adaptable fuel management services across multiple county departments.