IFB 160873 Delivered Stone

The Virginia Department of Transportation (VDOT) issued Invitation for Bids (IFB) No. 160873 for the Culpeper District seeking qualified firms to furnish, deliver, and stockpile various types of tailgate spread aggregate materials on an as-needed basis to three residencies: Charlottesville, Louisa, and Warrenton in Craig County. The aggregate materials must conform to current VDOT Material Specifications (Sections 202-209 of the 2020 Road and Bridge Specifications) and be sourced exclusively from VDOT pre-approved plants or quarries listed on Approved List #5. Bidders must provide firm unit prices per short ton (2,000 lbs.), with pricing including transport and delivery to specified sites on an FOB destination basis, and must guarantee delivery within five business days of notification with normal acceptance hours Monday through Friday from 7:00 AM to 3:00 PM, excluding Federal and State holidays. Required qualifications include submission of a Small Business Subcontracting Plan (SBSP), State Corporation Commission compliance documentation, Subcontractor Approval Request forms, Normal and Emergency Contacts information, and Quarry Source of Material documentation identifying up to four separate quarry sources by district with complete contact and ordering information. An optional virtual pre-bid conference will be held on May 8, 2026, at 10:00 AM EST, with bids due electronically through eVA no later than 3:00 PM EST on May 15, 2026, and a virtual public bid opening scheduled for 10:00 AM EST on May 18, 2026. The contract period is one year, nonrenewable, commencing at the time of award, with payment made within 30 days of invoice receipt and verification of satisfactory goods.

This procurement does not contain set-aside designations restricting competition to specific disadvantaged enterprise categories; however, the Commonwealth of Virginia has established a goal that over 42% of its purchases be made from small businesses, with small business defined as firms holding certification from the Virginia Department of Small Business and Supplier Diversity (DSBSD) on the bid due date, including women-owned, minority-owned, and service-disabled veteran-owned businesses. Bidders certified as micro or small businesses by DSBSD need only provide their certification number and date, while non-certified small business bidders must identify up to five DSBSD-certified small business subcontractors with contact information, certification details, work descriptions, and the percentage value of each subcontract relative to the total initial contract price; notably, proposed small business participation percentages become contractual requirements and failure to achieve stated participation levels may constitute a breach of contract. All bidders are subject to eVA vendor registration requirements with transaction fees of 1% capped at $1,500 for non-small businesses and 1% capped at $500 for DSBSD-certified small businesses per order. The solicitation documents do not specify incumbent vendors, current contractors, or a stated award value or budget range; VDOT reserves the right to reject any or all bids, make awards by line item to the lowest responsive and responsible bidder, and terminate the contract with 60 days' written notice. All submissions are subject to Virginia's Prompt Payment Act and compliance with all applicable federal, state, and local laws.