IFB 158951 - Generator PM & On-Call Repair Service

The Virginia Department of Transportation (VDOT) Bristol District has issued an Invitation for Bids (IFB) 158951 for preventive maintenance and on-call repair services for generators located throughout the Bristol District, including generators in tunnels. The procurement seeks a contractor to perform comprehensive generator maintenance, including changing fuel and oil filters, checking and servicing fuel systems, lubricating systems, inspecting cooling systems, exhaust systems, air intake systems, and electrical systems across multiple locations in southwest Virginia. The contract will be for a one-year period with potential renewal options. An optional pre-bid conference was held on July 8, 2024, with bids due by July 18, 2024, at 10:00 AM EDT, followed by a virtual public bid opening at 11:00 AM EDT. The contract will be awarded to the lowest responsive and responsible bidder on a grand total basis, with bid prices required to be in firm, fixed unit prices. Contractors must provide comprehensive documentation and service logs for each generator location, demonstrating thorough maintenance and repair activities.

The solicitation includes a Small Business Set-Aside Award Priority, requiring bidders who are not certified small businesses in the Commonwealth of Virginia to submit a Small Business Subcontracting Plan. Contractors must provide extensive insurance coverage, including Workers' Compensation, Employer's Liability, Commercial General Liability, and Automobile Liability insurance. While no specific budget range is disclosed, the contract covers generator maintenance across multiple VDOT locations. Invoicing will be processed within 30 days of receipt and verification of satisfactory work. The opportunity is specifically targeted at businesses capable of performing technical maintenance on standby generators in various transportation infrastructure settings, with a focus on supporting the Bristol District's operational continuity. Potential bidders must demonstrate technical expertise, proper licensing, and the ability to quickly respond to on-call repair needs across the specified geographic region.