158951 Pre-Bid Attendance.pdf

This document is an Invitation for Bids (IFB) issued by the Virginia Department of Transportation (VDOT) Bristol District for preventive maintenance and on-call repair services for generators located throughout the Bristol District, including generators in tunnels. The contract will be for a one-year period with the option to renew. An optional pre-bid conference was held on July 8, 2024, and bids are due by July 18, 2024 at 10:00 AM EDT, with a virtual public bid opening scheduled for the same day at 11:00 AM EDT. Bidders are required to submit a Small Business Subcontracting Plan if they are not a certified small business in the Commonwealth of Virginia.

The contract will be awarded to the lowest responsive and responsible bidder on a grand total basis. This solicitation includes a Small Business Set-Aside Award Priority. Invoices will be paid within 30 days of receipt and verification of satisfactory work. Contractors will be required to provide Workers' Compensation, Employer's Liability, Commercial General Liability, and Automobile Liability insurance coverage. The IFB does not specify a budget range or incumbent vendors, but it does include details on the required work, including changing fuel and oil filters, checking fuel systems, lubricating systems, cooling systems, exhaust systems, air intake systems, electrical systems, and generators across multiple VDOT locations in southwest Virginia.