IFB 016-25 Inspection, Maintenance and Repair Services for Elevators and Lifts

Clayton County Public Schools (CCPS) has issued Invitation for Bid (IFB) 016-25 for comprehensive Inspection, Maintenance and Repair Services for Elevators and Lifts across its district-wide facilities. The procurement covers 19 elevators from manufacturers including ThyssenKrupp, Schindler, Otis, Mowrey, and Savariar, as well as 36 lifts from Garaventa, Inclinator, and ThyssenKrupp, requiring quarterly and semi-annual inspections respectively. Bidders must demonstrate at least four years of experience providing similar services to educational or government institutions and maintain all required state licenses and certifications. The non-mandatory pre-bid conference is scheduled for January 30, 2025, at 10:30 a.m. EST via Zoom, with site visits for lifts planned February 13-17, 2025, and elevator site visits from February 17-18, 2025. Bid submissions are due March 11, 2025, at 3:00 p.m. EST through the Bonfire portal, with a question period running from January 24, 2025, to February 25, 2025.

The procurement includes Small Local Business Enterprise (SLBE) participation goals of 15%, with SLBE-Clayton vendors receiving a bid match option allowing them to match the lowest non-SLBE bid if within 5% of that bid. Contractors must submit monthly SLBE utilization reports and provide proof of payment to SLBE subcontractors within 7 days of receiving payment. The initial contract term is one year with two optional one-year renewals, and work must commence within 10 days of the Notice to Proceed. The contract covers all-inclusive costs including parts, labor, equipment, and materials, with F.O.B. Destination terms. While specific award values are not explicitly stated, the comprehensive nature of the services and the district's size (serving over 52,002 students across 67 schools) suggests a significant potential contract value. Bidders must submit required documentation including business licenses, professional licenses for elevators and lifts, SLBE forms, and a completed BidTable Excel response template.