IFB 002-27 Musical Equipment, Labs, and Sound Systems

Clayton County Public Schools is requesting bids on musical equipment, labs, and sound systems under IFB 002-27, with bids due November 5, 2026 at 3:00 p.m. EST and a pre-bid conference scheduled for October 8, 2026 at 10:00 a.m. EST via Zoom. The procurement carries a 15 percent Small Local Business Enterprise (SLBE) contracting goal for goods or services.

Bidders must demonstrate a minimum of three years of successful experience providing musical equipment, labs, and sound systems for a similarly sized school district and must hold all necessary Georgia Department of Agriculture, State of Georgia, and federal certifications and licenses. The scope includes classroom sound equipment, portable sound systems, piano labs, music technology lab stations, and related installation and training services. All equipment must be new, current-production, and professional grade; used or refurbished equipment is prohibited without written authorization. Bidders are responsible for comprehensive, instructor-led training within two business days of installation completion and must provide all installation materials, labor, and supplies at no additional cost to CCPS. Services are provided on an as-needed basis to support approximately 48,000 students across 67 schools.

The initial contract term is one year with the option for two successive one-year renewals under the same terms and conditions, terminating on June 30 of each respective year. Contract commencement occurs within ten calendar days of the Notice to Proceed. CCPS intends to make one award but reserves the right to make multiple awards or no award. Questions are due October 22, 2026 at 3:00 p.m. EST, with answers posted by addendum on October 29, 2026. Payment is made within thirty days of invoice receipt or delivery, whichever occurs last, via electronic payment or check. The contract is subject to CCPS Standard Draft Agreement terms and all federal, state, and local laws, including the Georgia Illegal Immigration Reform and Enforcement Act; bidders must provide E-Verify enrollment proof.