IEMA-OHS Diesel Trash Pumps

The Illinois Emergency Management Agency - Office of Homeland Security is conducting an Invitation for Bid (IFB) solicitation numbered 26-588IEMA-MGMTA-B-50672 for the procurement of three (3) 8-inch diesel trash pumps to support flood fight operations. Each pump must be capable of moving 3,200 gallons per minute with a maximum head of 300 feet, constructed from heavy-duty 65-46-12 ductile iron, and designed to pass 3-inch solids without damage. The pumps must be equipped with current production, liquid-cooled, turbo-charged 4-cylinder diesel engines rated at a minimum of 149 horsepower, meeting Tier 4 emissions standards, and feature a 110-gallon fuel tank capacity with a dry-style air cleaner, fuel filter water separator, and 12-volt electrical system. Each unit includes a comprehensive hose and fitting package consisting of suction hoses, discharge hoses, strainers, elbows, fittings, and a towable trailer equipped with dual axles, 3-inch pintle hitches, and a 7-way SAE/ATA-approved connector compliant with Illinois Vehicle Code standards. The pumps must operate continuously for a minimum of 8 hours without interruption. The State will evaluate bids based on responsibility, responsiveness, and price, with the contract award going to the lowest priced responsive and responsible bidder. The bid submission deadline is March 5, 2026, with bids submitted electronically through BidBuy and remaining firm for 90 days from opening. Vendors must submit required documentation including a Vendor Disclosure or IPG Active Registered Vendor Disclosure form, an Offer to the State of Illinois, and a Business Enterprise Program/Veterans Small Business Program Utilization Plan if applicable. Written questions must be submitted no later than seven days prior to bid opening.

The solicitation does not specify exclusive set-asides for disadvantaged enterprises, though vendors are required to complete a Business Enterprise Program/Veterans Small Business Program Utilization Plan if applicable. No incumbent vendors or current contractors are identified in the procurement documents. Vendors must maintain active Illinois Vendor Registration or complete the appropriate vendor disclosure forms, and those awarded contracts valued over $100,000 must provide Financial Disclosures and Conflicts of Interest documentation. General commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law are mandatory. The contract term commences upon execution and ends June 30, 2026, with no renewal options and a maximum total contract term not to exceed ten years. The specific contract pricing and total maximum amount will be determined based on the winning bid, with the percentage and amount of potential Federal funding to be disclosed in the notice of intent to award. A $15 administrative fee applies to any bidder awarded a contract valued at $1,000 or more to cover administration of the Minority Contractor Opportunity Initiative.