IDPH Promotional Items Catalog IFB 10 Year

The Illinois Department of Public Health (IDPH) is seeking a vendor to establish a 10-year indefinite-quantity contract for promotional and imprinted items through an Invitation for Bid (IFB) numbered 25-482DPH-FINAN-B-46256. The procurement aims to secure a vendor capable of providing a broad selection of promotional materials for public engagement activities such as job fairs, information stations, parades, and state events. Deliverables will include various promotional items like straw hats, LED mini flashlight keyrings, and logoed certificate folders, with the IDPH logo required to be imprinted using specific color specifications (PMS 301C, PMS 643C, PMS 646C, Pantone Black, and Pantone White). Bidders must submit all required documentation electronically through the BidBuy system, with questions accepted in writing up to fourteen days from the bid available date. The bid must remain firm for 180 days from opening, and the state will award the contract to the lowest priced responsive and responsible bidder. Vendors are required to provide detailed pricing information, including catalog numbers, manufacturer details, list prices, discounts, and total pricing within their submissions.

The contract is specifically set aside for small businesses registered in the Illinois Gateway and approved as a Small Business Set-Aside Program (SBSP) vendor, with small businesses permitted to subcontract up to 49% of the contract value to non-small businesses. The procurement allows vendors to be eligible for employment tax credits if they hire qualified veterans or ex-offenders. Patriot Promotions LLC was identified as the awarded vendor in the Notice of Award, with their bid being the second-lowest at $199,225.50 among five total bidders. The contract has a not-to-exceed annual budget of $1,000,000, with a total cumulative contract value of up to $10,000,000 over the 10-year period. No Business Enterprise Program (BEP) or Veterans Business Program (VBP) utilization goals were established for this contract. Vendors must provide a Certificate of Insurance naming the State as an additional insured and comply with various state procurement regulations, including domestic product preferences and comprehensive certification requirements.