IDOC Stateville / NRC - Forklift, Pallet Jack, & Aerial Lift Repair

The Illinois Department of Corrections (IDOC) is issuing a Request for Quote (RFQ) for a one-year repair and maintenance service contract for material handling and aerial lift equipment at Stateville Correctional Center and the Northern Reception and Classification Center (NRC), both located in Crest Hill, Illinois within Will County. The contract requires comprehensive service coverage for multiple types of forklifts, pallet jacks, and aerial lifts, including specific models such as Dayton, Big Joe, Yale, Landoll, Ekko, Noblelift, and Skyjack equipment, with maintenance encompassing hydraulic systems, engines, batteries, braking systems, tires, lights, and safety measures in full compliance with OSHA regulations. Vendors must provide routine scheduled inspections, maintenance, repairs, and emergency services with a maximum response time of forty-eight hours from the date of service call, with all work performed during normal business hours (Monday through Friday, 7:00 a.m. to 4:00 p.m.). The State will award the contract to the responsive and responsible vendor submitting the lowest price. All vendor personnel must pass security background checks and comply with correctional facility security protocols, including entering through designated Sally Port gates and wearing temporary identification badges. A pre-bid conference and site visit is available with mandatory attendance options. Bids must be submitted no later than January 6, 2026, at 11:00 a.m. via BidBuy or email to Sinead Robinson at the Stateville Correctional Center, with vendor bids remaining firm for 120 days from opening.

This procurement is designated as a small business set-aside, though specific percentage requirements are not detailed in the solicitation documents. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability coverage of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, naming the State as additionally insured. All vendor personnel must comply with Illinois Standard Certifications requirements, including verification of non-default status on educational loans, proper business registration in Illinois, prevailing wage compliance where applicable, absence of felony convictions, non-delinquency on state debt, Illinois Use Tax compliance, environmental protection law adherence, and drug-free workplace maintenance. Pricing is estimated rather than firm, with the total maximum amount to be determined and entered by the State prior to contract execution, and the contract is funded through the General Revenue Fund with a maximum total term not exceeding ten years including any renewals or extensions. Travel and allowance costs must be included in the hourly rate, and all parts and equipment prices must be delivered Free on Board (F.O.B.) Destination with transportation and handling paid by the vendor. No incumbent vendor or current contractor information is specified in the solicitation documents provided.