IDOC men r&m roof replacement e/k JRA

The Illinois Department of Corrections at Menard Correctional Center is soliciting bids through an Invitation for Bid (IFB) for a complete roof replacement of the Staff Dietary Building, a project designated as Contract #26-426DOC-MENAR-B-50269. The scope of work includes tearing off the existing EPDM roofing material from the approximately 6,200 square-foot structure, replacing up to 1,500 square feet of wood decking, installing two layers of 2.6-inch insulation mechanically fastened to the wood deck, installing new 60 mil EPDM roofing, installing wall curb and penetration flashings, termination bars at masonry walls, and approximately 100 feet of box gutters and downspouts. All work must be completed in compliance with manufacturer recommendations and applicable national, state, and county standards, with work performed during normal business hours (7:00 AM to 2:30 PM, Monday through Friday, excluding holidays). Qualified vendors must possess a valid and current State of Illinois roofing license, comply with prevailing wage requirements under the Illinois Prevailing Wage Act, maintain required insurance coverage including $1,000,000 per occurrence general commercial liability and $1,000,000 auto liability with the State named as additionally insured, and provide a ten-year warranty on workmanship and manufacturer warranty on materials. All work must be performed without subcontractors, and contractors must contact the Agency designee within ten days of contract execution to schedule the roof replacement. The deadline for bid submission through BidBuy is December 30, 2025, and all questions regarding the solicitation must be submitted in writing no later than December 23, 2025. Bids will be evaluated based on responsibility and responsiveness criteria, with award going to the lowest priced responsive and responsible bidder, and all bids must remain firm for 90 days from opening.

This procurement is designated as a Small Business Set Aside Program solicitation, restricting eligibility to small business vendors only. No incumbent vendors or current contractors are identified in the solicitation documents provided. The contract term commences upon the last-dated signature and concludes on June 30, 2026. While a specific contract value or budget range is not explicitly stated in the available documents, the State will enter the maximum total amount prior to contract execution, and all pricing is estimated with transportation and handling included on an F.O.B. Destination basis. Vendors must submit required documentation including vendor disclosures (either the Vendor Disclosure form for unregistered vendors or the IPG Active Registered Vendor Disclosure for registered vendors), an offer to the state, and utilization plans for the Business Enterprise Program and Veterans Small Business Program as applicable. All submissions must be completed electronically through BidBuy in Microsoft Office or Adobe Reader-compatible formats, and vendors must verify authorization to conduct business in Illinois and comply with all standard state certifications.