IDOC - GRANTS - Book 2

The Illinois Department of Corrections (IDOC) is conducting a grant-funded procurement for library books to be distributed across 28 correctional facilities statewide, specifically targeting Jefferson County. The solicitation, numbered 26-426DOC-GRANT-B-49034, seeks to purchase new reading materials tailored to each facility's unique patron base, with precise pre-processing requirements including specific spine and pocket labeling for fiction and non-fiction books. Deliverables must be new books, professionally prepared with labels positioned on the lower spine to avoid obstructing existing title information, and delivered between 7:30 a.m. and 2:30 p.m., Monday through Friday, excluding state holidays. Vendors must provide five business days' delivery notice and submit all books by December 15, 2025, with invoices due by December 19, 2025. The bid will be awarded to the lowest priced responsive and responsible bidder, with evaluation criteria focusing on vendor responsibility, bid responsiveness, and pricing. The solicitation has a bid submission deadline of September 22, 2025, with bids required to remain firm for 90 days from the opening date.

The procurement includes a 5% Business Enterprise Program (BEP) goal, with an aspirational target of awarding at least 30% of contract dollars to businesses owned by minorities, women, and persons with disabilities. An additional 3% goal exists for service-disabled and veteran-owned small businesses. Vendors must submit a comprehensive Utilization Plan demonstrating good faith efforts to engage certified vendors, with potential contract penalties for non-compliance. The one-time grant-funded contract has a maximum term not exceeding ten years and requires vendors to maintain $1,000,000 in general commercial liability insurance and $2,000,000 in annual aggregate coverage. While no specific budget range is detailed, the contract will be executed with funds from a grant expiring on December 31, 2025. Subcontractors are permitted, and vendors must comply with prevailing wage requirements, provide lien waivers upon request, and undergo potential background checks. Eligible bidders must complete various mandatory forms, including Vendor Disclosure and Business Enterprise Program documentation, and submit all materials electronically through the BidBuy platform.