Seller SOP Checklist B2627080~2.pdf
PDF 189 KB Posted
- Attached to
- ID Card Printer and camera State and local contract opportunity
- Solicitation number
- B2627127
- Issued by
- Pennsylvania
About this file
This document is a Seller Standard Operating Procedures (SOP) Checklist used by a Pennsylvania municipality for managing vendor compliance and procurement processes related to an ID Card Printer and camera micro purchase. The checklist serves as an internal tool to ensure that sellers meet all necessary requirements and documentation standards throughout the bidding and award process. The document outlines sequential verification steps that must be completed before a vendor can be considered responsive and responsible for award consideration. Key procedural requirements include confirming that sellers have submitted quotations for all requested line items, as specified in the contract opportunity terms requiring complete bidding to maintain eligibility for potential award.
The checklist emphasizes that vendors must not commence delivery or service provision until receiving formal notification from the purchasing department. This procedure ensures proper authorization and coordination with the municipality's procurement office. The document functions as a quality assurance mechanism to verify seller compliance with micro purchase requirements and represents standard municipal procurement controls designed to protect the integrity of the bidding process and ensure that only qualified vendors meeting all prerequisite conditions are advanced for contract award consideration.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions B2627080~2.pdf | ||
| LGBTQ Applicant Opportunity Data Sheet B2627080~2.pdf | ||
| Consent and Authorization B2627080~2.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .