ID Badging & Printer System - Small Purchase

The Illinois Housing Development Authority is seeking to procure an ID badging and printer system through a small purchase procurement mechanism. The procurement includes one Apollo Dual Sided ID Printer as the primary deliverable, along with necessary consumables and accessories to ensure full operational capability. Supporting items include printer ribbons (YMCKT 500 print quantity of 2), 500 PVC cards in 30 mil white, a Logitech C920e HD Pro webcam, and a white cloth backdrop. The quotation also incorporates promotional items available through the end of March 2026, including an additional printer ribbon (250 print YMCKT), two printer cleaning kits, and five packs of 30mm blank PVC plastic ID cards. The procurement was posted on March 26, 2026, with the same date serving as the due date for submissions, indicating an expedited timeline. No specific evaluation criteria, site visits, or bidders' meetings are referenced in the available documentation.

The standard terms and conditions established by the State of Illinois apply to this procurement, requiring vendors to maintain general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate and worker's compensation insurance as required by law. The State retains sole and exclusive ownership of all work product and intellectual property created under the contract, and vendors must maintain books and records for three years from final payment or contract completion, or five years if federal funding is used. The contract may be terminated for convenience with 30 days' notice and is contingent upon appropriation of sufficient funds by the Illinois General Assembly. All claims arising from the contract must be filed exclusively with the Illinois Court of Claims. The total quoted amount for this procurement is $4,131.00, comprised of $3,886.00 for the Apollo Dual Sided ID Printer and included promotional products, $180.00 for five packs of blank PVC ID cards, and $65.00 for shipping costs, with payment terms set at Net 30 under the State Prompt Payment Act.