ICE machines & ICE storage

The Illinois Department of Corrections is requesting bids for ice machines and ice storage equipment at Vienna Correctional Center under Solicitation 27-426DOC-VIENN-B-53025, with bids due July 15, 2026. Attendance at a mandatory pre-submission conference listed on BidBuy is required; failure to attend results in disqualification. If this is a small business set-aside procurement (as indicated on BidBuy), bidders must be registered with the Illinois Small Business Set-Aside Program at the time bids are due.

All bids must be submitted electronically through BidBuy. Vendors must complete and submit Active Registered Vendor Disclosure forms (formerly Forms B-V 26-1 & 26-2) and Vendor Disclosure forms (formerly Forms A) as part of their bid package to establish eligibility and compliance with state procurement standards. Utilization plans for the Business Enterprise Program and Veterans Small Business Program must be submitted as applicable. All documents must be in Microsoft Office or Adobe-compatible formats.

The State will award the contract to the lowest responsive and responsible bidder meeting all specified criteria. Preference shall be given to products manufactured in the United States unless the domestic product is unavailable in reasonably available quantities, costs 12% or more above comparable foreign products, is substantially lower in quality, or other statutory exceptions apply.

Bids remain firm for 90 days from opening. No bid bond or performance bond is required. A $15 administrative fee is required for any awarded contract valued at $1,000 or more, to be deducted from the first payment issued to the vendor. The contract may be partially or totally funded with federal funds; the specific percentage and dollar amount will be disclosed upon notice of award. The State reserves the right to reject any or all bids and waive minor defects.