Hydro Surveyor & Accessories

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Division of Water, issued Request for Bid (RFB 758 2300000361) on January 4, 2023, seeking a single unit of a Hydro Surveyor and associated accessories. The procurement specifically requires a YSI Inc. HydroSurveyor M9 or an approved equal, featuring a portable acoustic Doppler velocity and bathymetry measurement system with nine-beam 3.0 MHz/1.0 MHz/0.5 MHz acoustic Doppler capability, Delrin housing with dual Janus configuration transducers, compass/2-axis tilt sensor, temperature sensor, and 16 GB recorder. The equipment package must include a 10-meter power and RS232 serial communications cable, a 2.4 GHz telemetry module with rover unit for remote data collection, a power supply, shipping case, and one-year manufacturer's warranty. Delivery must be made to the Division of Water at 300 Sower Boulevard, 3rd Floor, Frankfort, Kentucky 40601, with all freight charges included in the bid price and quoted in specific working days rather than vague terms. The award will be determined using a best value ranking approach allocating 90 points to price and 10 points to delivery time, with penalties of one percent per day assessed for late delivery. Critical deadlines include written vendor questions due by January 10, 2023, at 10:00 a.m. ET, and bid closure on January 18, 2023, at 1:30 p.m. ET, with public bid readings available via conference line at 844-603-5060, Participant Code 44510, at 3:30 p.m. ET on the closing date. Electronic submission through the Kentucky eProcurement system is mandatory, requiring vendors to register in the Vendor Self Service System at least 24-48 hours prior to submission.

The solicitation applies reciprocal preference to Kentucky resident bidders and qualified bidder designations to Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit agencies serving individuals with severe disabilities, all of which receive preferential scoring. All bidders must submit the Annual Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky Revised Statutes requirements including campaign finance laws, tax registration and non-delinquency, and restrictions on boycotts of open trade jurisdictions. Prior to award, successful bidders must provide Revenue Form 10A100 (Kentucky Tax Registration Application), proof of Secretary of State registration for foreign entities, and Equal Employment Opportunity forms if applicable. Proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and quotations must be F.O.B. Destination Freight Prepaid and Allowed, with the vendor bearing all shipment and freight costs. The solicitation does not specify a unit cost or total contract amount, requiring bidders to submit their best price and delivery terms. The contract operates on a "Group All" basis, meaning vendors must bid all line items or face rejection as non-responsive, and the Commonwealth reserves the right to cancel the contract with 30 days' notice.