Hydraulic Hoses, Fittings & Components

The Michigan Department of Transportation (MDOT) issued Request for Proposal No. 220000000559 on December 17, 2021, to establish up to three optional-use contracts for the supply of hydraulic hoses, fittings, and components used in the buildup and repair of MDOT vehicles and equipment across seven regional service areas throughout Michigan. The procurement encompasses over 190 reference components manufactured by Tompkins and Parker Hannifin, including JIC adapters, reducers, unions, elbows, crimp fittings, hoses, caps, plugs, sleeves, ball valves, T-bolt clamps, and related hydraulic components, with products measured in individual units or linear feet depending on item type. All products must be latest-model items in current production and must comply with American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA/MIOSHA), Society of Automotive Engineers (SAE), Federal Motor Vehicle Safety Standards (FMVSS), and applicable State of Michigan standards and regulations. Contractors must provide pricing as a percentage discount off Manufacturer's Suggested Retail Price (MSRP), offer their entire product line with comprehensive pricing that includes all costs such as setup charges, shipping, handling, and palletizing, provide portable and bench-mounted crimpers at no cost, and deliver regular orders within 48 hours and emergency orders within 24 hours to designated garage facilities Monday through Friday between 8:00 a.m. and 3:00 p.m. Additional requirements include providing a one-year warranty or manufacturer's warranty (whichever is greater), quality assurance programs, free operator training on crimper equipment, technical support availability from 8:00 a.m. to 5:00 p.m. Eastern Time, and immediate notification and assistance with defective part removal and replacement at no cost. The RFP deadline for proposals was 3:00 p.m. Eastern on January 14, 2022, with written questions required by January 5, 2022, and answers posted by January 10, 2022; the anticipated contract begin date was February 15, 2022. Evaluation criteria include a two-step process with initial pass/fail assessment of required forms and documentation, followed by technical evaluation weighted at 60 percent for Schedule A responses addressing warranties, recall procedures, quality assurance, incentives, material returns, and technical support, and 40 percent for vendor experience, with proposals scoring 80 or more technical points proceeding to price evaluation.

The State reserves consideration of qualified disabled veterans and service-disabled veteran-owned business status as part of its evaluation process but does not indicate explicit set-aside percentages or restrictions limiting response to specific business classifications. Bidders must be certified authorized distributors or manufacturers of the brands being offered, with distributors required to provide manufacturer authorization letters, and must complete mandatory Confidential Treatment Forms and Vendor Questions Worksheets addressing company background, relevant experience from the past five years with at least three project examples, Michigan economic impact information including employee counts and wage data, labor and environmental law compliance, and various business certification requirements. The RFP does not identify incumbent contractors or current vendors in the provided documentation. The standard contract terms establish a three-year initial contract period from February 15, 2022, through February 14, 2025, with provisions for renewal for up to two additional one-year periods at the State's sole discretion, and pricing is firm for 365-day periods with adjustments based on documented changes in actual contractor costs supported by evidence such as Consumer Price Index or Producer Price Index data. The proposal documentation does not specify an explicit contract value or budget range; however, contracts valued at $250,000 or greater require State Administrative Board approval, suggesting potential contract values may exceed this threshold. The State reserves the right to award contracts to up to three responsive and responsible bidders meeting all mandatory requirements and offering the lowest prices, with liquidated damages of 10 percent of applicable invoices applicable for failure to meet specifications or delivery deadlines if not remedied within five business days.