HVAC Units, Motors, Compressors and Parts

The Clark County School District in Nevada (Bid No. 26028APA) is conducting a competitive procurement for HVAC Units, Motors, Compressors, and Parts to be supplied on an as-needed basis throughout the contract term. Bids are due by April 16, 2026, at 1:00 P.M., with submissions accepted electronically via Euna Procurement at https://ccsd.bonfirehub.com or via hard copy delivery to the Director of Purchasing and Warehousing at 4212 Eucalyptus Avenue, Building #7, Las Vegas, Nevada 89121. The District seeks responsive and responsible bidders capable of delivering 80 percent of ordered items within 10 calendar days of purchase order issuance, with all major component replacement parts available within ten calendar days and bulk delivery to warehouse locations required. All products must be new, of current production, and of first quality unless otherwise specified, with pricing submitted on an F.O.B. Destination basis including freight charges. Award will be made based on evaluation factors including price, conformity to specifications, financial ability, previous performance, delivery terms, and other objective factors at the District's discretion, with the District retaining the right to award on a lot, item-by-item, or entire bid basis and to extend the contract for up to six additional one-year periods if performance is satisfactory. All bids are considered firm offers for a minimum of 90 calendar days following bid opening, and bidders must certify compliance with all bid documents and District-provided bid forms with prices written in ink or typed.

Potential bidders must complete and submit required compliance documentation including a Public Disclosure Form, Supplier Federal 2 CFR 200 Certifications Form, Supplier Application/Update Form (PUR-F0001), W-9, and Supplier Contact List Designation Form, with suppliers required to certify their business status across minority-owned (MBE), women-owned (WBE), veteran-owned (VBE), and physically challenged-owned (PBE) designations where applicable. Suppliers must demonstrate integration capability with the SAP Business Network (Ariba) platform for order processing and must certify Nevada State Business License status and compliance with Federal 2 CFR 200 requirements for federal compliance obligations. The District, as a political subdivision of Nevada, is exempt from sales and use tax (Tax ID 88-6000030), and all bid prices must be submitted net of all taxes with payment due within 30 calendar days of invoice receipt unless pre-payment discounts are offered with a minimum 15-day payment window. Suppliers are required to provide usage reports in Excel format detailing ordering department, order dates, receipt dates, order fill percentage, and dollar amounts, as well as backorder and discontinued reports by purchase order number, with return request handling required within 24 hours. No specific budget range or award value is listed in the solicitation materials; rather, the contract operates on an as-needed basis with the District making individual purchase orders throughout the one-year contract term and any subsequent renewal periods.