HVAC System Repairs, Replacements, and Technical Support
Closed State & local contract opportunity
- Solicitation number
- 26-0739-RFP
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 03167 Hvac Equipment, Accessories And Supplies (Not Otherwise Classified)
- 03176 Recycled Hvac Products, Accessories, And Supplies
- 22014 Energy Computerized Control Systems For Hvac, Lighting, Utilities, Etc. Combination
- 91017 Energy Computerized Control System (Hvac, Lighting, Utilities, Etc) Installation, Maintenance And Repair Services
- 91450 Heating, Ventilating And Air Conditioning (Hvac)
- 94155 Hvac Systems Maintenance And Repair, Power Plant
- 96702 Air Conditioning, Heating, And Ventilating Equipment (Hvac) Manufacturing Services
- 99247 Hvac System Testing, Balancing And/Or Troubleshooting Services
- UNSPSC codes
- 40101841 Air preheater
- 40101837 Chimney
- 72152904 Exterior metal wall system installation service
- 72151510 Environmental system control installation service
- 72151004 Hydronics heating system maintenance and repair service
- 72151003 Heating system maintenance and repair service
- 72151205 HVAC refrigeration construction service
- 72151203 HVAC solar energy construction service
- 40101838 Economizer
- 40101839 Baffle plate
Show all 20
- 72151507 Electronic controls installation service
- 72151509 Energy management controls installation service
- 72151200 Heating and cooling and air conditioning HVAC construction and maintenance services
- 72151202 HVAC process piping construction service
- 40101842 Ice melting device
- 40101840 Film heater
- 72151508 Computerized controls installation service
- 72151206 HVAC heating system construction service
- 72151201 HVAC mechanical construction service
- 72151204 HVAC ventilation and duct work construction service
- Point of contact
-
- Markus Robinson mrobinson@pinellas.gov (727) 453-4101
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Pinellas County Construction & Property Management is requesting proposals for as-needed HVAC repair, replacement, installation, diagnostic, controls, and technical support services at County-owned or County-operated facilities, with proposals due September 24, 2026 at 2:30 p.m. and questions due September 17, 2026 at 2:00 p.m. The County intends to establish agreements with multiple vendors and welcomes both full-service providers and specialized vendors capable of performing one or more service areas; each proposer describes the services it can perform and corresponding capabilities, and the County will evaluate and award to multiple vendors whose combined capabilities support County facility operations.
Vendors must hold all licenses required by the State of Florida and other applicable authorities for the services they perform. The four service areas are HVAC service, diagnostics, and repairs (routine, urgent, and emergency troubleshooting, diagnostic testing, leak detection, corrective repairs, component replacement, refrigerant services, electrical and mechanical repairs, and operational testing); HVAC equipment replacement and installation (site evaluations, equipment recommendations, itemized cost estimates, removal and disposal, installation, connections, modifications, start-up, and testing); HVAC technical support and operational planning; and HVAC controls and building automation system support. Vendors must maintain a permanent business office within Pinellas County or nearby to ensure adequate proximity for scheduling and timely service delivery, and must participate in quarterly meetings with the County.
Vendors must demonstrate successful completion of a minimum of three similar contracts within the past seven years and provide at least four professional references. Pricing submission includes hourly labor rates for five classifications (HVAC Service Technician, Senior HVAC Technician, HVAC Installer/Mechanic, HVAC Controls Technician, Control Programmer/Specialist), maximum percentage markups for major equipment and parts, and separate hourly rates for emergency calls and holiday work. All invoices must be submitted within 60 calendar days of service performance, with fiscal year-end invoices due by October 31.
The initial contract term is 36 months from award, with one optional 24-month renewal period. No minimum work volume or expenditure is guaranteed. Evaluation weights qualifications (30 percent), approach (30 percent), statement of work (25 percent), and compensation (15 percent). Proposers must submit attestations on human trafficking prevention, foreign country of concern restrictions, and common carrier compliance with Florida law. No site visits or pre-bid conferences are scheduled.
Opportunity text
Pinellas County Construction & Property Management (CPM) seeks proposals from qualified vendors to provide as-needed HVAC repair, replacement, installation, diagnostic, controls, and technical support services at County-owned or County-operated facilities. Vendors must hold all licenses required by the State of Florida and other applicable authorities for the services they perform.
The County intends to establish agreements with multiple vendors possessing a range of HVAC specialties, technical capabilities, staffing resources, and response capacities. The County welcomes proposals from full-service vendors capable of performing all requested services and from specialized vendors capable of performing one or more service areas.
Proposers are not required to select or compete for separate service categories. Instead, each proposer must describe the services it can perform and demonstrate the corresponding licensing, experience, personnel, technical resources, response capability, and pricing. The County will evaluate each proposal as a whole and may award agreements to multiple vendors whose combined capabilities provide the coverage needed to support County facility operations.
The requested services are organized into the following service areas:
HVAC Service, Diagnostics, and Repairs
Routine, urgent, and emergency services necessary to identify and correct HVAC system and equipment problems. Work may include troubleshooting, diagnostic testing, leak detection, corrective repairs, component replacement, refrigerant services, electrical and mechanical repairs, operational testing, start-up, and related documentation.
HVAC Equipment Replacement and Installation
Replacement, retrofit, modification, and installation of HVAC equipment and related components. Work may include site evaluations, equipment recommendations, itemized cost estimates, removal and disposal of existing equipment, installation, required connections and modifications, start-up, testing, warranty documentation, and project closeout.
HVAC Technical Support and Operational Planning
Non-engineering technical assistance supporting maintenance decisions, repair-versus-replacement evaluations, project development, equipment selection, cost estimating, service continuity, project sequencing, and coordination with County staff and other stakeholders.
HVAC Controls and Building Automation System Support
Troubleshooting, repair, programming, adjustment, integration, testing, and operational support for HVAC controls and building automation systems.
The County may assign work based on the services required and each awarded vendor's demonstrated capabilities, licensing, availability, response time, pricing, project complexity, past performance, and ability to meet the County's operational needs.
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