HVAC Preventative Maintenance MDOT Grand Region

The Michigan Department of Transportation (MDOT) is requesting proposals for HVAC preventative maintenance services at its Grand Region office in Grand Rapids under RFP 26-2109, with proposals due June 18, 2026 at 3:00 p.m. Eastern and a mandatory pre-proposal meeting and facility inspection on June 10, 2026 at 11:00 a.m. Eastern. Prevailing wage requirements apply under Michigan law; contractors must register with the Michigan Department of Labor and Economic Opportunity and comply with certified payroll submission through the MDOT labor compliance program tracker.

Bidders must hold a Michigan Mechanical Contractor License with classifications 1, 2, 5, and 7; a Boiler Installer License (classification 1B); and Niagara 4 Certification. The scope encompasses preventative maintenance on one Lochinvar boiler (annual CSD-1 inspection, valve and piping inspection, burner cleaning, heat exchanger disassembly and cleaning, boiler flushing, condensate drain filter changes, and low water cutoff testing); two QMark electric unit heaters (annual cleaning and inspection); six Mitsubishi mini-split units and six condensing units (semi-annual service in April and September with coil inspection and cleaning, filter cleaning, and mechanical and electrical inspection); five rooftop units from Carrier and Trane (six-month service intervals including economizer filter inspection and replacement, refrigerant component inspection, lubrication, condenser coil cleaning, and belt inspection or replacement); and two Greenheck exhaust fans (annual cleaning, lubrication, and electrical inspection). All work shall be performed between 8:00 a.m. and 5:00 p.m. Monday through Friday Eastern Time, with pricing firm for the entire contract length and no overtime permitted.

The contract term is three years with two optional one-year renewal periods and an anticipated start date of July 1, 2026. Evaluation criteria are weighted as follows: Quality of PM Checklist (20%), Key Personnel (30%), Vendor Questions Worksheet Experience (45%), and completeness of required documents (5%). Liquidated damages are assessed at $1,000 plus $100 per day for late or improper completion. Questions are due June 11, 2026 at 12:00 p.m. Eastern, with responses posted by June 15, 2026. Amendment 1 removed duplicative training content from the Statement of Work; Amendment 2 addressed Niagara Controls system access and credential management.