HVAC maintenance services - HVAC maintenance services

The Orleans Parish School Board (OPSB) Procurement Department has issued Request for Proposal (RFP) No. 26-0044 seeking a qualified contractor to provide comprehensive HVAC maintenance services for schools and facilities within Orleans Parish, Louisiana. The solicitation requires contractors to perform full-service HVAC preventative maintenance operations and management, demonstrating a minimum of five years of acceptable experience in such services and possessing a Louisiana Mechanical License. Key deliverables include providing a resident General Manager, technical training programs, computerized maintenance management systems, and 24-hour emergency response capabilities. Evaluation criteria will include cost (15% of total points), with the lowest-cost proposer receiving the highest cost evaluation score. Critical dates include a virtual pre-proposal meeting on November 7, 2025, at 10:00 A.M., the last day for written questions on November 10, 2025, at 4:00 P.M. (CST), and the electronic proposal submission deadline on November 19, 2025, at 10:00 A.M. (CST). Oral presentations and the Evaluation Committee meeting are scheduled for December 4-5, 2025.

The RFP includes a Disadvantaged Business Enterprise (DBE) goal of 35% participation, requiring all proposers to submit DBE documentation including Responsiveness Forms 1 and 2, DBE certification letters, and a Professional Services Compliance Certification Checklist. The contract term will be one year with an option to renew for three additional one-year periods. OPSB reserves the right to award multiple contracts, award only one contract, or make no awards. The project budget is set at $175,000, and the contractor will be responsible for all personnel, equipment, supplies, tools, vehicles, insurance, fuel, office space, and utilities. Monthly compliance reports documenting DBE participation and equal employment opportunity efforts will be required throughout the contract performance. Contractor performance will be evaluated on an ongoing basis, ensuring continued compliance with the contract requirements and maintaining the specified service standards.