HVAC Maintenance Service

Nevada State Purchasing Division is soliciting proposals on behalf of the Nevada Division of Museums and History for HVAC maintenance services at the Nevada State Museum in Las Vegas under RFP 10TCA-S4032, with questions due November 17, 2026 at 1:00 p.m. and proposals due December 7, 2026 at 1:00 p.m. The RFP does not establish a small or disadvantaged business set-aside. The State instead offers a five percent preference to Nevada-based businesses as defined in NRS 333.3351 to 333.3356, and vendors must claim it in their nevadaepro.com submission.

The State intends to award one contract for comprehensive cooling tower-boiler system maintenance, including annual and operational inspections of two water-cooled chillers, two boilers, two cooling towers, seven air handling units, fan coil systems, refrigeration units, ice machines, variable frequency drives, exhaust fans, and humidifiers. Vendors must price on a "Full Responsibility Contract" basis covering all labor, materials, equipment, and services, with annual pricing for Years 1 through 4 and a four-year total. Mandatory minimums include a current Nevada business license, active sam.gov registration, nevadaepro.com registration, and a non-boycott of Israel certification. Required insurance includes $2 million general aggregate commercial general liability, $1 million automobile liability, and a $50,000 fidelity bond or crime policy, with insurers rated A-VII or better by A.M. Best.

Evaluation criteria are Conformance with RFP Terms (25 points), Demonstrated Competence (20 points), Experience in Performing Comparable Engagements (20 points), Cost Factor (20 points), and Expertise and Availability of Key Personnel (15 points). Vendor references must submit questionnaires by December 4, 2026 at 5:00 p.m. to Annette Morfin, Purchasing Officer II, at amorfin@admin.nv.gov, and references rate vendors on thirteen items using a 0–10 scale.

The source discloses no contract value. The initial term is four years, with the RFP anticipating a start date of March 1, 2027, and the contract start date listed as March 15, 2027. Two one-year renewal options would extend the contract through March 31, 2031. The estimated Notice of Award is January 29, 2027, and estimated Board of Examiners approval is March 9, 2027. Work is performed at the Nevada State Museum, 309 S. Valley View Boulevard, Las Vegas, Nevada.