HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking sealed lump-sum bids for HVAC Equipment Replacement Project (ARFQ 0608 DCR2500000034) at Lakin Correctional Center and Jail, located at 11264 Ohio River Road, West Columbia, West Virginia. The project scope encompasses the complete replacement of existing HVAC equipment originally installed in 2001-2006, including fifty-seven rooftop units, two air handler units, four condensing units, four makeup air units, three refrigeration units, and forty-two exhaust fans across multiple buildings (A, B, C, D, E, F, H, and J). Additional deliverables include duct cleaning throughout existing facilities, installation of new Direct Digital Controls (DDC) for the entire facility, disconnection and reconnection of power to new equipment, installation of new smoke detectors connected to the existing fire alarm system, and replacement of all refrigerant piping with new equipment operating on R-454B or R-32 refrigerant rather than the existing R-22. Contractor installer technicians must be factory-trained with a minimum of five years of experience, and bidders must demonstrate successful completion of at least five similar projects within the past ten years, provide proof of commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $1,000,000 per occurrence, comply with West Virginia Contractors Licensing requirements, and submit a bid bond equal to five percent of the total bid amount. All work must comply with current building codes including the International Building Code, meet manufacturer specifications, and comply with all security requirements of the DCR facility, including background checks for all on-site personnel. A mandatory pre-bid meeting is scheduled for March 6, 2025, at 10:00 AM EST (attendance is required for bid eligibility), a non-mandatory pre-bid meeting for subcontractor introductions is scheduled for March 11, 2025, at 10:00 AM EST, the deadline for submission of questions is extended to March 27, 2025, at 2:00 PM EST, and sealed bids are due April 10, 2025, at 10:30 AM EST via wvOASIS or facsimile submission to 304-957-7622, with bids publicly opened at the Division of Administrative Services office in Charleston, West Virginia.

This procurement carries no set-aside designations or restrictions on the types of organizations that may respond, and no Davis-Bacon wage rate requirements apply to the project. No incumbent vendors or current contractors are identified in the solicitation documents. The contractor must coordinate with the facility's existing lightning protection, grounding, and bonding installation project to ensure proper integration of new HVAC equipment, and must ensure that all new DDC controllers integrate with the facility's existing control network and meet ASHRAE, SMACNA, NFPA, and EPA standards. The contract is structured as a fixed-price, fixed-period agreement requiring substantial completion within 365 calendar days from the Notice to Proceed and final completion within 30 days thereafter, with liquidated damages assessed at $500 per calendar day for delays. Work hours are limited to Monday through Friday, 8:00 AM to 4:00 PM EST, excluding state holidays, unless alternative schedules are approved by facility administration. The contractor must provide a minimum one-year warranty on the complete project including parts and labor, and the facility will provide a minimum of two security escorts daily for contractor personnel and subcontractors. No specific award value or budget range is disclosed in the solicitation documents.