ARFQ 0608 DCR2500000034 - Addendum No. 1.pdf
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- Attached to
- HVAC Equipment Replacement Project
- Solicitation number
- ARFQ 0608 DCR2500000034 8
- Issued by
- Mercer County, West Virginia
About this file
This is Addendum No. 1 to a Request for Quotation (ARFQ 0608 DCR2500000034) issued by the relevant state agency for an HVAC Equipment Replacement Project at Lakin Correctional Center and Jail. The addendum clarifies bidder participation requirements and meeting schedules. A mandatory pre-bid meeting was held on March 6, 2025, at 10:00 AM E.S.T., and only contractors who attended this meeting are eligible to submit bids. A non-mandatory pre-bid meeting is scheduled for March 11, 2025, at 10:00 AM E.S.T., which allows previously qualified contractors to bring potential subcontractors to view the project; no questions will be answered at this secondary meeting. The questions deadline remains 2:00 PM E.S.T. on March 13, 2025, and sealed bids must be submitted by 10:30 AM E.S.T. on March 27, 2025.
Revision No. 1 of Exhibit D provides a comprehensive Schedule of Existing Equipment List detailing 56 pieces of HVAC equipment to be replaced, including rooftop units (RTUs), air handling units (AHUs), condensing units (CUs), makeup units (MUs), and recovery units (RUs) manufactured primarily by York, McQuay, Trane, and Keeprite. The equipment specifications include manufacturer names, model numbers, serial numbers, and approximate curve sizes ranging from 21" x 71" to 86" x 150". No pricing information, contract term, funding sources, or set-aside provisions are detailed in this addendum document.
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Text version
ARFQ 0608 DCR2500000034
REQUEST FOR QUOTATION
HVAC EQUIPMENT REPLACMENT PROJECT
LAKIN CORRECTIONAL CENTER AND JAIL
HVAC EQUIPMENT 1 ADDENDUM NO. 1
REPLACEMENT PROJECT
ADDENDUM NO. 1
Questions:
Q1: Can there be another pre-bid meeting scheduled on Tuesday, March 11.
A1: Yes
Clarifications:
C1: Please see the attached mandatory pre-bid meeting that was at 10:00 AM E.S.T on March
6, 2025.
C2: There will be a non-mandatory pre-bid meeting at 10:00 AM E.S.T. on March 11, 2025.
Please note that the only contractors that can bid on the project is the contractors that attended the mandatory pre-bid meeting that was at 10:00 AM. E.S.T. on March 6, 2025.
The purpose of the non-mandatory pre-bid meeting is so that the contractors that attended the mandatory pre-bid meeting can look at the project and the previously stated contractors can bring potential subcontractors to look at the project. There will not be any questions answered at the non-mandatory pre-bid meeting.
C3: Please see attached Revision no. 1 for Exhibit D, Schedule of Existing Equipment List.
C4: The questions deadline time and date remains the same: 2:00 PM E.S.T. on March 13, C5: The bids must be submitted by time and date remains the same: 10:30 AM E.S.T. on
March 27, 2025.
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