HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation is seeking a comprehensive HVAC Equipment Replacement Project for the Lakin Correctional Center and Jail located in West Columbia, West Virginia. The procurement, identified as ARFQ 0608 DCR2500000034, involves a lump sum bid for replacing 57 rooftop units, 2 air handler units, 4 condensing units, 4 makeup air units, 3 refrigeration units, and 42 exhaust fans across multiple facility buildings. Contractors must provide factory-trained technicians with five years of experience and demonstrate successful completion of at least five similar projects. Key project deliverables include complete HVAC system replacement, duct cleaning, refrigerant line replacement, installation of new direct digital controls, smoke detector replacements, and integration with the existing fire alarm system. Critical procurement dates include a mandatory pre-bid meeting held on March 6, 2025, at 10:00 AM EST, a questions deadline of March 27, 2025, at 2:00 PM EST, and bid submissions due by April 10, 2025, at 10:30 AM EST. The project requires substantial completion within 365 calendar days and final completion within an additional 30 calendar days, totaling 395 calendar days.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit a bid security of 5% of the total bid amount and provide an AIA A305 Contractor's Qualifications Statement demonstrating experience with three similar projects in the last ten years. The facility will provide a minimum of two security escorts during the project, and representatives are flexible about the Notice to Proceed date and potential contract extensions due to equipment lead times. A concurrent lightning protection, grounding, and bonding project is scheduled to start on March 24, 2025, which may impact project coordination. While no specific budget range is provided in the documents, the comprehensive nature of the HVAC replacement across multiple building areas suggests a significant infrastructure investment. Liquidated damages are set at $500 per consecutive calendar day for delays beyond the specified completion timeframe, and the West Virginia Division of Corrections and Rehabilitation reserves the right to reject any and all bids and waive informalities in the bidding process.