HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation is seeking bids for an HVAC Equipment Replacement Project at the Lakin Correctional Center and Jail, located in West Columbia, Mineral County. This comprehensive procurement involves complete replacement of existing HVAC systems, including rooftop units, air handling units, condensing units, and associated electrical infrastructure across multiple building areas. Bidders must demonstrate experience with three similar projects in the last ten years and provide an AIA A305 Contractor's Qualifications Statement. The project requires installation of new Direct Digital Controls (DDC) for the entire facility, duct cleaning, power disconnection and reconnection for new equipment, and integration with existing fire alarm systems. Key deadlines include a mandatory pre-bid meeting on March 6, 2025, at 10:00 AM EST, with questions due by 2:00 PM EST on March 27, 2025, and final bid submissions due by 10:30 AM EST on April 10, 2025. The total project timeline is set at 365 days after the Notice to Proceed, with liquidated damages of $500 per consecutive calendar day for delays. Bidders are required to submit a bid bond for 5% of the total bid amount and must be properly licensed to perform the work.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the procurement documents. The project will be awarded as a General Contract covering all trades, with the West Virginia Division of Corrections and Rehabilitation reserving the right to reject any and all bids. The project involves replacing HVAC equipment across multiple building zones (A through J), with existing equipment from manufacturers including York, Trane, McQuay, and Greenheck. While no specific budget range was disclosed, the complexity of the project suggests a significant investment, involving comprehensive system replacements, electrical modifications, and new control systems. The project is being managed by GRW, Inc., with the project engineer Cory V Sharrard, PE, and the owner's representative is Philip Farley II, Director of Engineering, Construction, and Maintenance. Contractors will need to coordinate closely with facility management to minimize disruption to the correctional center's operations during the equipment replacement process.