HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation is seeking bids for a comprehensive HVAC Equipment Replacement Project at the Lakin Correctional Center and Jail, located in West Columbia, West Virginia. The procurement is a general contract covering multiple trades, with a focus on replacing existing HVAC equipment throughout the women's prison facilities. Specific deliverables include installing new Direct Digital Controls (DDC) for the entire facility, complete duct cleaning, power disconnection and reconnection for new equipment, and installation of new smoke detectors. The project requires bidders to demonstrate experience with three similar projects in the last ten years, submit an AIA A305 Contractor's Qualifications Statement, and provide a bid security of 5% of the total bid amount. Key deadlines include a mandatory pre-bid meeting held on March 6, 2025, at 10:00 AM EST, with questions due by 2:00 PM EST on March 13, 2025. The final bid submission deadline is March 27, 2025, at 10:30 AM EST, with a total project completion timeline of 365 days from the Notice to Proceed. Bidders will be evaluated on their qualifications, with the owner reserving the right to reject any and all bids.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The project involves comprehensive replacement of existing HVAC units from manufacturers including York, McQuay, Trane, and Greenheck, with equipment located across multiple zones (A, B, C, D, E, H, and J) within the facility. The existing infrastructure includes various Roof Top Units (RTUs), Air Handling Units (AHUs), Cooling Units (CUs), and Makeup Units (MUs) of varying sizes, ranging from 36" x 72" to 83" x 114". While a specific budget range is not directly stated, the complexity of the project involving multiple building areas and comprehensive mechanical and electrical system upgrades suggests a significant investment. The project will be overseen by Philip Farley II, Director of Engineering, Construction, and Maintenance, with architectural and engineering services provided by GRW, Inc. Potential liquidated damages are set at $500 per consecutive calendar day for project delays, indicating the critical nature of timely completion.