HVAC Direct Digital Controls System

Hillsborough County Public Schools (HCPS) has issued a Request for Proposals (RFP) for an HVAC Direct Digital Controls System contract, seeking bids from experienced and qualified contractors who are manufacturer-authorized service agents for specific control systems. The solicitation covers comprehensive services including product provision, repair, maintenance, installations, rebranding, upgrading, and consulting services for HVAC Direct Digital Control systems across multiple platforms such as Ibex, BACtalk, Metasys, KMDigital Controls, Delta Controls, Distech Controls, and recently added Alerton/Talk Controls. Proposers must provide all necessary labor, materials, supervision, equipment, and related items to complete project requirements. The evaluation criteria include Qualifications and Experience (35%), Specifications/Scope of Work (30%), Cost/Best Value (25%), and Small Business Enterprises Program (10%). Key dates for this procurement include a pre-proposal meeting on March 26, 2025, at 9:00 AM, technical questions due by April 2, 2025, at 12:00 PM, and proposal submissions due electronically via VendorLink by April 11, 2025, at 12:00 PM. The initial contract term will begin upon board approval and can automatically renew for up to four additional one-year periods, contingent on appropriations, contractor performance, and mutual agreement.

The solicitation encourages participation from Small Business Enterprises, with 10% of the evaluation criteria dedicated to small business utilization. Vendors are required to demonstrate E-Verify compliance, provide business references, submit insurance documentation, and prove ability to obtain payment and performance bonds. The procurement allows for potential multiple awards across three geographical maintenance areas in Hillsborough County, with a cost-plus pricing model that includes a maximum 15% markup on miscellaneous items. Six vendors submitted proposals, including ATS Waypoint, Automated Building Controls System, DAIKIN Applied Americas, Enviromatic Systems, Johnson Controls, and Mechanical Services of Central Florida. The Notice of Intent to Award indicates DAIKIN Applied Americas as the top-scoring bidder with 85.83 points, recommended as the primary provider for Distech Controls, with Enviromatic Systems listed as a secondary provider for the same control system. While specific contract values were not explicitly stated, the price sheet suggests estimated annual usage ranging from 30 to 8,000 hours across various service categories, indicating a potentially significant contract value for the selected vendors.