Notice_of_intent_to_award-0547FAC-RFP-MOC_HVAC_Direct_Digital_Controls_System.pdf
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- Attached to
- HVAC Direct Digital Controls System
- Solicitation number
- 0547FAC-RFP-MOC
- Issued by
- Florida
About this file
The document is a Notice of Intent to Award for Request for Proposal (RFP) 0547FAC-RFP-MOC HVAC Direct Digital Controls System issued by Hillsborough County Public Schools (HCPS) in Florida. The RFP seeks contractors to provide comprehensive HVAC Direct Digital Controls System services, including product provision, repair, maintenance, installations, rebranding, upgrading, and consulting across multiple control system platforms such as Ibex, BACtalk, Metasys, KMDigital Controls, Delta Controls, and Distech Controls. The evaluation process considered four key criteria: Qualifications and Experience (35%), Specifications/Scope of Work (30%), Cost/Best Value (25%), and Small Business Enterprises Program (10%). Six vendors submitted proposals, with the initial contract term beginning upon board approval and potential for up to four additional one-year renewals, contingent on appropriations, performance, and mutual agreement.
The Notice of Intent to Award reveals DAIKIN Applied Americas as the top-scoring bidder with 85.83 points, recommended as the primary provider for Distech Controls, while Enviromatic Systems is listed as a secondary provider for the same control system. The procurement encourages Small Business Enterprise participation, allocating 10% of evaluation criteria to small business utilization. Vendors were required to demonstrate E-Verify compliance, provide business references, submit insurance documentation, and prove ability to obtain payment and performance bonds. The contract allows for potential multiple awards across three geographical maintenance areas in Hillsborough County, utilizing a cost-plus pricing model with a maximum 15% markup on miscellaneous items. Other participating vendors include ATS Waypoint, Automated Building Controls System, Johnson Controls, and Mechanical Services of Central Florida, each associated with different control system platforms.
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Connect with Us • HILLSBOROUGHSCHOOLS.ORG • OPERATIONS DIVISION• 1202 EAST PALM AVENUE•
2ND FLOOR• TAMPA, FL 33605• (813) 272-4004
Superintendent Van Ayers
OPERATIONS DIVISION
NOTICE OF INTENT TO AWARD
Request for Proposal: 0547FAC-RFP-MOC HVAC Direct Digital Controls System
Date: April 24, 2025
As to the above-mentioned Request for Proposal, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in the tabulation attached. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be received via courier.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Operations Division, 1202 East Palm Avenue, Tampa, Florida 33605. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Hillsborough County Public Schools appreciate all vendors’ interest in doing business with HCPS and encourages participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the representative below.
Sincerely, Lillian Garcia, CPPO, CPPB lillian.garcia@hcps.net mailto:lillian.garcia@hcps.net
0547FAC-RFP-MOC HVAC Direct Digital Controls System
Proposals Received
ATS Waypoint Orlando, FL 32810 Joshua YIke Phone: 407 3123926 josh.yike@atswaypoint.com
Submitted 4/10/2025 10:57:09 AM
Automated Building Controls System, Inc.
4108 W. Alva Street Tampa, FL 33614 Jody Byers Phone: 813 8798222 Fax: 813 8702083 jodybyers@abc-controls.com
Submitted 4/10/2025 4:03:18 PM
DAIKIN APPLIED AMERICAS INC.
13600 Industrial Park Boulevard Wilmington, DE 19801 Ruben Colon Phone: 813 2207241 Fax: 813 6216979 ruben.colon@daikinapplied.com
Submitted 4/10/2025 2:20:28 PM
Enviromatic Systems of Fort Worth Texas 3902 Corporex Park Dr. Suite 300 Tampa, FL 33619 Tampa, FL 33619 Jonathan Aquilio Phone: 508 9189390 Fax:
jaquilio@tekplanfl.com
Submitted 4/11/2025 10:47:26 AM
Superintendent Van Ayres
Johnson Controls 3802 Sugar Palm Dr Tampa, FL 33619 Eric Worton Phone: 727 2601653 Fax:
eric.mitchell.worton@jci.com
Submitted 4/11/2025 10:03:37 AM
Mechanical Services of Central Florida, Inc.
9820 Satellite Blvd.
Orlando, FL 32837 Amy Strickland Phone: 407 9023246 Fax:
astrickland@msifla.com
Submitted 4/11/2025 9:28:51 AM
Evaluation Committee Members
Member Role
Last Name
First Name
Position Site Email
Voter Flecha Victor Asst Dept Mgr., HVAC
Air Conditioning and Energy Management victor.flecha@hcps.net
Voter Frese John Specialist 3, HVAC
Air Conditioning and Energy Management john.frese@hcps.net
Voter Gay David Specialist 3, HVAC
Air Conditioning and Energy Management david.gay@hcps.net
Voter Otero Kenny Dept Mgr., HVAC/Energy Management
Air Conditioning and Energy Management kenny.oterojr@hcps.net
Advisor Kaeding Mina Maintenance Operations Center Specialist
Operations zzkaedingm@sc.hcps.net
Facilitator Garcia Lillian Procurement Facilitator
Operations lillian.garcia@hcps.net
Criteria Phase I
Specifications/Scope of Work: Proposer’s understanding of the required scope of work (tasks and service levels).
Weight: 30 Score:
• Exceeds Expectations
• Satisfactory
• Marginal
• Below Minimum Standards
• Unsatisfactory
Qualifications and Experience Proposer’s experience and qualifications with the related goods and services.
Weight: 35 Score:
• Exceeds Expectations
• Satisfactory
• Marginal
• Below Minimum Standards
• Unsatisfactory
Cost/Best Value: Best value means the highest overall value to HCPS based on Factors that include, but are not limited to, price, quality, design, and workmanship.
Weight: 25 Score:
• Exceeds Expectations
• Satisfactory
• Marginal
Small Business Enterprises. The Operations Division, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spent with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows:
Weight: 10
• Exceeds Expectations
• Satisfactory
• Marginal
Phase I
Evaluations
Criteria Qualifications and Experience
Specifications/ Scope of Work
Cost/Best Value
Small Business Enterprises Program
Total
Weight 35 30 25 10 100
ATS
Waypoint
26.25 22.50 18.75 0.00 67.50
Automated Building Controls System, Inc.
28.44 24.38 18.75 0.00 71.56
DAIKIN
APPLIED
AMERICAS
INC.
32.08 27.50 18.75 7.50 85.83
Enviromatic Systems of Fort Worth Texas
26.25 24.38 20.31 0.00 70.94
Johnson Controls
30.63 26.25 20.31 0.00 77.19
Mechanical Services of Central Florida, Inc.
24.06 22.50 20.31 0.00 66.88
Recommendation for Award:
Contractor Control System
Mechanical Services of Central Florida, Inc. dba EMCOR Services Integrated Solutions of Florida
Primary provider for Alerton Technologies Inc., “Ibex, BACtalk”.
Johnson Controls Primary provider for Metasys Controls.
Automated Building Controls System, Inc Primary provider for KMDigital Controls.
ATS Waypoint, Inc. Primary provider for Delta Controls.
Daikin Applied Americas Inc. d/b/a Daikin Applied
Primary provider for Distech Controls.
Enviromatic Systems of Fort Worth, Inc. dba Tekplan Solutions
Secondary provider for Distech Controls.
| Notice of intent to award-0547FAC-RFP-MOC HVAC Direct Digital Controls System |
| RFP Board Tabulation-0547FAC-RFP-MOC HVAC Direct Digital Controls System |
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