HVAC Assessment and Design

The Oregon Department of Corrections is seeking architectural and engineering services for an HVAC Assessment and Design project spanning 12 prison locations throughout the state. The primary objective is to review background information, investigate cooling system needs, provide comprehensive recommendations for system upgrades, and prepare design documents with conceptual schematics. Proposers must submit a two-phase deliverable consisting of an Evaluation and Recommendations Report followed by detailed Design Services for HVAC systems. Key qualifications include demonstrated experience in institutional HVAC design and the ability to provide technical expertise in cooling system assessments. The evaluation criteria will focus on project approach, team experience, and the proposer's relevant past performance. A voluntary pre-proposal conference was held on January 11, 2023, with proposals due on January 30, 2023, at 2:00 PM Pacific Time. The contract term is through June 30, 2023, with an estimated project completion timeline of six months.

The procurement encourages participation from Certified Business Firms, specifically targeting disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers are required to complete an OMWESB (Oregon Minority, Women, and Emerging Small Business) Outreach Plan, detailing their strategy for soliciting and incorporating certified firms into potential subcontracting opportunities. While the certification information will not be scored, proposers must provide a list of certified firms they have worked with in the past two years and describe potential subcontracting opportunities. The project is funded through American Rescue Plan Act Coronavirus State Fiscal Recovery Funds, which introduces specific federal compliance requirements. The estimated project budget ranges from $1.8 million to $2 million, with the contract explicitly stating that the selected consultant cannot be awarded the subsequent construction contract. Notably, the procurement emphasizes equal opportunity for certified businesses and requires detailed reporting of subcontractor identities and contract values to the State of Oregon Certification Office for Business Inclusion and Diversity.