Professional Maintenance and Asset Management of Water Storage Tanks

Dorchester County, South Carolina is requesting proposals for professional maintenance and asset management services for ten potable water storage tanks with a combined capacity of 4.3 million gallons, with proposals due October 30, 2026 at 2:00 p.m. through the OpenGov Procurement Portal under RFP 2027-11.

The scope encompasses engineering inspections, cleaning and disinfection, rehabilitation, repair, interior and exterior coating, and preventative maintenance across ten facilities distributed across the county (Ridgeville, Academy, Woodland High, Pinehill, Ashley Ridge, Reevesville, Wescott, Wilco, ETC 2, and Winding Woods) with individual capacities ranging from 100,000 to 750,000 gallons. The awardee must demonstrate capability to respond to urgent maintenance within twenty-four hours and provide minimum thirty working days' advance notice for planned tank outages.

The contract term is one year with options to renew for up to four additional one-year terms commencing upon issuance of Notice to Proceed. The County will establish annual maintenance fees per tank with all five contract years' pricing required upfront in the proposal. The County reserves the right to add or remove water storage tanks during the contract term with corresponding service and compensation adjustments.

Insurance requirements are general liability of $1 million, automobile liability of $1 million, workers' compensation as required by South Carolina law, and professional liability of $1 million per occurrence.

Evaluation weighs firm qualifications and relevant experience (20 points), project understanding and technical approach (20 points), project team qualifications (15 points), maintenance program and quality control procedures (15 points), past performance and references (10 points), safety and emergency response capabilities (10 points), and cost proposal (10 points).

Written questions are due October 22, 2026 at 8:00 a.m. Attachment A provides a detailed tower inventory with facility identifiers, addresses, capacities, elevations, and geographic coordinates in South Carolina State Plane coordinates.