Huttonsville Jail - one-time purchase of Kitchen Equipment

The West Virginia Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, issued Agency Request for Quote (ARFQ) DCR2500000063 for a one-time purchase of kitchen equipment for the Huttonsville Correctional Center & Jail in Tucker County. The solicitation seeks three pieces of commercial stationary steam cooking equipment: one Groen FT-80 80-gallon steam kettle with 2/3 jacket direct steam capability, one Groen FT-40 40-gallon steam kettle with 2/3 jacket direct steam capability, and one Crown Steam DC-3 direct steam pressure steamer with full-size pan capacity, or equivalent items meeting all specified requirements. The equipment specifications include detailed mandatory requirements for materials, dimensions, operational capabilities, safety features, and prison-compatible construction elements such as tamper-resistant screws, welded handles, and locking mechanisms designed to prevent tampering or weaponization. Delivery is required within 30 working days of purchase order receipt to 109 HCC Boulevard, Huttonsville, West Virginia, with F.O.B. destination pricing, meaning vendors are responsible for all shipping costs and risks. The contract will be awarded to the lowest overall total cost bidder that meets all specified requirements, with pricing submitted on the state-provided Exhibit A pricing page. Questions must be submitted in writing by 2:00 PM EST on December 17, 2024, with bids due on December 26, 2024, at 10:30 AM EST via electronic submission through wvOASIS or sealed delivery. All bids must include acknowledgment of any addenda issued, and vendors must maintain sufficient inventory to fulfill obligations, designate a primary contract manager, and provide quarterly reports and annual purchase summaries.

The solicitation documents do not specify set-aside designations, restrictions on organization types, disadvantaged enterprise requirements, incumbent vendors, or current contractors. Vendors must comply with standard West Virginia procurement requirements, including submission of a performance bond and labor/material payment bond equal to 100% of the contract value, maintenance of Commercial General Liability Insurance of at least $1,000,000 per occurrence with the State named as an additional insured, and acceptance of payment by electronic funds transfer or P-Card. Pricing shall remain firm for the life of the contract unless otherwise authorized by the state, and payment will be made in arrears only after delivery and acceptance of goods. The state is exempt from all federal and state taxes and will not reimburse tax obligations. The solicitation documents do not disclose the overall budget or award value for this one-time equipment purchase. All submissions are public documents subject to disclosure under West Virginia's Freedom of Information Act, and the state reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon 30 days' written notice for any reason.