SPECS (2).pdf

REQUEST FOR QUOTATION

ARFQ DCR2500000063

New Groen FT-80 Steam Kettle, Groen FT-40 Steam Kettle and Crown Pressure Steamer DC-3 or equal

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Administrative Services is soliciting bids on behalf of the West Virginia Division of Corrections and Rehabilitation, Huttonsville Correctional Center & Jail to establish a contract for the one-time purchase of Kitchen Equipment or equal.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means the list of items as identified in Section 3.1 below and on the pricing page.

2.2 “Pricing Page” means the page, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Division of Administrative Services.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 One New Groen FT-80, 80-gallon Steam Kettle – Stationary, 2/3 Jacket Direct Steam or equal

3.1.1.1. Steam Kettle must be new.

3.1.1.2. Steam Kettle must have a minimum of 316 stainless steel liner

3.1.1.3. Steam Kettle must have a minimum of 2” sanitary tangent draw-off

3.1.1.4. Steam Kettle must have a drain outlet equipped with a minimum of removable ¼” perforated stainless steel strainer.

3.1.1.5. Steam Kettle must be able to operate dependably at any steam pressure between a minimum of 5 and 25 PSI

3.1.1.6. Steam Kettle must be of the following minimum dimensions: 43” height x 36” width x 38” depth.

New Groen FT-80 Steam Kettle, Groen FT-40 Steam Kettle and Crown Pressure Steamer DC-3 or equal

Revised 10/27/2014

3.1.1.7. Steam Kettle must come with a minimum warranty of 1-year parts and labor and minimum 10-year hemisphere warranty, standard.

3.1.1.8. Steam Kettle must come with a minimum of 5-gallon increment etch marks.

3.1.1.9. Steam Kettle must come with a minimum of Z019653 Faucet, single pantry with swing spout.

3.1.1.10. Steam Kettle must come with a minimum of 119374 adjustable flanged foot

3.1.1.11. Steam Kettle must be compatible with a prison setting:

• Steam Kettle Must have welded construction with tamper resistant screws where applicable.

• Steam Kettle Must have hinged control cover with hasp style lock assembly

• Steam Kettle must have a welded handle in lieu of standard

• Steam Kettle’s TDO must be welded in place to prevent breakage.

• Steam Kettle must have a plunger that is tethered in place.

3.1.1.12. Steam Kettle must have a minimum total weight of 252 lbs.

3.1.2 One New Groen FT-40, 40-gallon Steam Kettle – Stationary 2/3 Jacket Direct Steam or equal

3.1.2.1. Steam Kettle must be new.

3.1.2.2. Steam Kettle must have a minimum of 316 stainless steel liner

3.1.2.3. Steam Kettle must have a minimum of 2” sanitary tangent draw-off

3.1.2.4. Steam Kettle must have a drain outlet equipped with a minimum of removable ¼” perforated stainless steel strainer.

3.1.2.5. Steam Kettle must be able to operate dependably at any steam pressure between a minimum of 5 and 25 PSI

3.1.2.6. Steam Kettle must be of the following minimum dimensions: 36” height x 30” width x 33” depth

3.1.2.7. Steam Kettle must come with a minimum warranty of 1-year parts and labor and minimum 10-year hemisphere warranty, standard.

New Groen FT-80 Steam Kettle, Groen FT-40 Steam Kettle and Crown Pressure Steamer DC-3 or equal

Revised 10/27/2014

3.1.2.8. Steam Kettle must come with a minimum of 4-gallon increment etch marks.

3.1.2.9. Steam Kettle must come with a minimum of Z019653 Faucet, single pantry with swing spout.

3.1.2.10. Steam Kettle must come with a minimum of 119374 adjustable flanged foot

3.1.2.11. Steam Kettle must be compatible with a prison setting:

Steam Kettle Must have welded construction with tamper resistant screws where applicable.

Steam Kettle Must have hinged control cover with hasp style lock assembly Steam Kettle must have a welded handle in lieu of standard Steam Kettle’s TDO must be welded in place to prevent breakage.

Steam Kettle must have a plunger that is tethered in place.

3.1.2.12. Steam Kettle must have a minimum of total weight of 252 lbs.

3.1.3 One New Crown Steam DC-3 Direct Steam Pressure Steamer Full Size Pan Capacity or equal

3.1.3.1. Pressure Steamer must have a minimum of three compartments.

3.1.3.2. Pressure Steamer must have a minimum of 36” cabinet base.

3.1.3.3. Pressure Steamer must have independent automatic timer controls with visible and audible signals.

3.1.3.4. Pressure Steamer must have an automatic shut-off.

3.1.3.4. Pressure Steamer must be of a minimum of 304 stainless steel construction.

3.1.3.5. Pressure Steamer must have a minimum of 4 stainless steel legs with adjustable flanged feet.

3.1.3.6. Pressure Steamer must have the following minimum dimensions:

68” height x 36” width x 33.88” depth.

3.1.3.7. Pressure Steamer must come with a minimum of 1-year limited warranty.

3.1.3.8. Pressure Steamer must operate dependably at a minimum of 35 PSI standard.

3.1.3.9. Pressure Steamer’s cabinet door must have a locking provision.

3.1.3.10. Pressure Steamer must have correctional screws and tack welds

New Groen FT-80 Steam Kettle, Groen FT-40 Steam Kettle and Crown Pressure Steamer DC-3 or equal

Revised 10/27/2014 where applicable.

3.1.3.11. Pressure steamer must have steel hinged covers over the control panel with locking provision.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by inserting a unit price, multiplied by the indicated quantity to arrive at an extended price.

Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposed by sending an email request to the following address: wassef.maazaoui@wv.gov.

4.3 Confidentiality Policies and Information Security Accountability: Vendor agrees to adhere to the Confidentiality Policies and Information Security Accountability Requirements Which can be found at:

https://www.state.wv.us/admin/purchase/privacy/ At the Agencies discretion, the Agency can require the Vendor and its employees to execute the Confidentiality Agreement.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

New Groen FT-80 Steam Kettle, Groen FT-40 Steam Kettle and Crown Pressure Steamer DC-3 or equal

Revised 10/27/2014

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within 30 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at 109 HCC Blvd., Huttonsville, WV 26273.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Division of Administrative Services.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

New Groen FT-80 Steam Kettle, Groen FT-40 Steam Kettle and Crown Pressure Steamer

DC-3 or equal

Revised 10/27/2014

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.

8 MISCELLANEOUS:

1.1 No Substitutions: Vendor shall supply only Contract Items submitted in response to the Solicitation unless a contract modification is approved in accordance with the provisions contained in this Contract.

1.2 Vendor Supply: Vendor must carry sufficient inventory of the Contract Items being offered to fulfill its obligations under this Contract. By signing its bid, Vendor certifies that it can supply the Contract Items contained in its bid response.

New Groen FT-80 Steam Kettle, Groen FT-40 Steam Kettle and Crown Pressure Steamer

DC-3 or equal

Revised 10/27/2014

1.3 Reports: Vendor shall provide quarterly reports and annual summaries to the Agency showing the Agency’s items purchased, quantities of items purchased, and total dollar value of the items purchased. Vendor shall also provide reports, upon request, showing the items purchased during the term of this Contract, the quantity purchased for each of those items, and the total value of purchases for each of those items. Failure to supply such reports may be grounds for cancellation of this Contract.

1.4 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________