HSD FY25-07, Meat and Cheese Bid

The Hampshire Sheriff's Office (HSO) in Massachusetts is soliciting bids for a meat and cheese procurement contract (Bid #HSD FY25-07) for its Jail and House of Correction facility. The procurement seeks 3-5 vendors to supply a comprehensive range of meat and cheese products, including 2,000 pounds of ground beef (85/15), 1,000 pounds of top round beef, 2,000 pounds of turkey ham, and various chicken, fish, and cheese products. Several items mandate specific brand requirements, such as Hormel bacon and Tyson chicken nuggets, with no substitutions permitted. The contract period runs from January 1, 2025, through March 31, 2025, with sealed bids due by December 19, 2024, at 10:00 a.m. Vendors must provide fixed delivered prices per pound for each item, with prices remaining firm throughout the contract period. Delivery requirements include Monday through Friday deliveries between 5 a.m. and 11 a.m., with 48-hour fulfillment expectations. Bidders must submit responses through COMMBUYS or in sealed envelopes and must meet specific insurance requirements, including $1M bodily injury liability per occurrence and $500K automotive liability.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged businesses. Vendors must complete and submit multiple compliance documents, including a Certificate of Non-Collusion, Tax Compliance Certification, Electronic Funds Transfer form, Contractor Authorized Signatory Form, W-9, and Business Reference Form. While the contract does not guarantee specific purchase quantities, it allows direct ordering between the Institutional Chef and awarded bidders. The procurement requires vendors to carry comprehensive insurance coverage and demonstrate tax compliance. Although specific total contract value is not disclosed, the bid sheet suggests significant volume across 38 different food items. Vendors must provide detailed pricing information and meet strict delivery and product specification requirements. The procurement process emphasizes transparency, with award decisions expected within 14 days of bid submission and no additional fees permitted for delivery or fuel charges.