Howlett 3RD floor window repairs

The Illinois Secretary of State is issuing an Invitation for Bid (IFB) for water infiltration correction at windows on the historic 3rd floor library portion of the Howlett Building, located at 501 South 2nd Street, Springfield, Illinois. The procurement requires installation of eleven new aluminum storm windows with 14-inch clear tempered glass panes and repair of any damaged or deteriorated plaster, cracks, holes, bulges, or gouges in wall surfaces to resolve water infiltration issues. Bidders must be pre-qualified by the Illinois Capital Development Board and demonstrate documented five years' experience specializing in large-scale storm window installation with experience in historical structures. All work must comply with applicable building codes and be performed during normal business hours (7:00 AM to 5:00 PM, Monday through Friday), with the contractor responsible for debris removal and site cleanup. Pricing must be submitted as a fixed, total cost for all labor, materials, equipment, and incidentals. A mandatory pre-bid conference is scheduled for February 19, 2026, at 10:00 AM, which a company representative must attend. Bids are due by March 5, 2026, and must be submitted electronically through BidBuy, with bids remaining firm for 180 days from opening.

The contract does not specify any set-aside designations or disadvantaged enterprise restrictions. Contractors must comply with the Illinois Works Jobs Program Act and Illinois Works Apprenticeship Initiative and maintain general commercial liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and worker's compensation insurance as required by law. Subcontracting is permitted but full subcontracting is prohibited; any subcontracts exceeding $100,000 annually require prior written approval and must include Illinois Standard Certifications. The initial contract term is four years upon execution, with a maximum total term not to exceed ten years; no renewal options are specified. The State reserves the right to reject any or all bids and award to the lowest responsible and responsive bidder. All vendors must complete and submit the required Vendor Disclosure form (either the standard version or IPG Active Registered Vendor Disclosure) with their bid submission. The contract is contingent upon appropriation of funds, and no specific budget range or award value is disclosed in the solicitation documents.