Hot & Cold Mix Road Materials

Parker County, Texas is soliciting sealed bids for a fixed-price contract to purchase hot and cold mix road materials for road and bridge construction applications. The procurement specifically targets two material types: Cold Mix - D SAC B 1.5V and Hot Mix - DG-D SAC B 64-22, both meeting TxDOT specifications. The contract will commence upon award and extend through January 31, 2027, with bids due on February 4, 2026, at 9:00 AM Central Time. Evaluation criteria will include delivery time, vendor capacity, reputation, past performance history, and best bid price, rather than solely the lowest bid. Key requirements include providing complete facility location information, submitting materials on an as-needed basis with no minimum purchase requirements, and delivering materials within a thirty-mile radius of the Parker County Courthouse. Bidders must offer fixed prices inclusive of all costs, including delivery, freight, fuel surcharges, and handling, with materials delivered FOB Destination.

The procurement does not explicitly indicate set-aside designations for disadvantaged enterprises. Vendors must obtain a certificate of insurance including worker's compensation and general liability coverage of $100,000 per person/$300,000 per accident before commencing work. The contract allows for potential piggybacking by other governmental entities under identical terms and conditions. Successful bidders must provide a completed W-9 Form, Conflict of Interest Questionnaire, and Certificate of Interested Parties. While no specific budget range is detailed, the contract allows for price adjustments with thirty days' notice and commissioner's court approval, with prices guaranteed for a minimum of sixty days or until contract end. Parker County reserves the right to award contracts on an individual precinct basis and may award to multiple vendors based on pricing and proximity to job sites. The contract can be cancelled by either party with thirty days' written notice, providing flexibility for both the county and potential vendors.