Hoover Elementary Renovation and Addition Furniture Bid

Lincoln Park Public Schools issued a sealed-bid furniture procurement for the Hoover Elementary School Renovation and Addition project located at 3750 Howard Street, Lincoln Park, Michigan. The bid package encompassed the furnishing, delivery, and installation of furniture across multiple categories: seating furniture (21 line items, approximately 280+ units including task chairs and lounge benches), tables (15 line items, approximately 130+ units including student and cafeteria tables), storage solutions (17 line items, approximately 230+ units including cabinets), workstations (6 line items), and miscellaneous accessories (4 line items). Bidders were required to submit sealed bids in duplicate on or before April 2, 2020, at 1:30 p.m. local time to Angela Black, Director of Finance, at Lincoln Park Public Schools, 1650 Champaign Road, Lincoln Park, Michigan 48146. Installation was scheduled to commence August 10, 2020, and be completed by August 14, 2020, for specified classroom, office, gymnasium, cafeteria, library, and food service areas. Bidders were required to submit questions and request clarifications by March 25, 2020, and all addenda were issued by March 30, 2020, with two addenda issued addressing labor specifications, electronic bid submissions, product substitutions, and upholstery selections. Unit costs were to include installation labor, and all prices were to remain firm for one year from the purchase order date.

Bid security equal to five percent of the base bid was required in the form of certified check, cashier's check, money order, or bid bond. Bids exceeding $50,000 may require Performance Bonds and Labor and Material Payment Bonds at 100 percent of the contract amount, with such costs to be reimbursed by the owner if required. The procurement specified that either union or non-union labor could be utilized to meet installation deadlines. All bidders were required to submit a notarized Affidavit of Compliance with Michigan Public Act 517 of 2012, certifying non-compliance with Iran Economic Sanctions Act requirements, with failure to comply resulting in automatic bid disqualification. Comprehensive insurance requirements included Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Workers' Compensation ($500,000 per accident), and Umbrella Liability ($2,000,000) with the district named as additional insured. The contract was tax-exempt for loose furnishings, with the owner providing tax-exempt identification. The district reserved the right to accept or reject any or all bids, split awards by item, select multiple firms, waive informalities, and award to the lowest responsive and responsible bidder, and no specific set-aside designations or incumbent vendors were identified in the bid documents.