Hometown Rodeo Stock Contractor for the 2025 Douglas County Fair & Rodeo

Douglas County Government's Department of Facilities, Fleet and Emergency Support Services is seeking a qualified Rodeo Stock Contractor for the 2025 Hometown Rodeo at the Douglas County Fair & Rodeo, located at 500 Fairgrounds Drive in Castle Rock, Colorado. The solicitation requires a turnkey rodeo operation for a single event scheduled on Saturday, July 26, 2025, with potential contract renewals for four additional one-year periods. The selected contractor must provide approximately 30 goat runs and 89 runs across various roping and riding events, including team roping, steer daubing, steer stopping, tie-down, breakaway, and dally ribbon roping. Additionally, the contractor is responsible for supplying one judge, one flagger, a rodeo secretary, and a contractor representative, with comprehensive livestock management and event coordination responsibilities. Bidders must demonstrate at least three years of experience in rodeo stock contracting, submit a detailed fee schedule, and provide three current references. Electronic bid responses are due by January 10, 2025, at 3:00 PM through the Rocky Mountain E-Purchasing System, with all bids remaining firm for 90 days after the bid opening date.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Douglas County will provide essential event infrastructure, including facilities, arena preparation, hay and water for livestock, limited camping and parking, ambulance services, and law enforcement support. The contractor must maintain specific insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Professional Liability insurance. The contract is subject to annual funding appropriation and will be evaluated based on the contractor's ability to meet safety standards, event requirements, and overall performance. While the exact award value is not explicitly stated, the contract includes provisions for payment within 30 days of invoice submission and approval by the County's Authorized Representative. The County reserves the right to reject any or all bids and encourages cooperative purchasing, suggesting flexibility in the contracting process.