Holbrook Creek Road: Pine Creek Bridge

The Oregon Department of Transportation (ODOT) is conducting a Mini-RFP for architectural and engineering services to design a new bridge replacement project on Holbrook Creek Road in Baker County. The project specifically involves designing a replacement bridge for one washed away in a flood, including appropriate roadway approaches and stream bed modifications. Proposers must be current ODOT Price Agreement holders and must have an Oregon Licensed Professional Engineer and Professional Land Surveyor. Evaluation criteria include assessment of key staff qualifications, project approach, availability, and prior work samples, with three independent evaluators scoring proposals across multiple categories. The solicitation was posted on November 6, 2023, with proposals due by November 17, 2023. The anticipated project timeline spans from Winter 2023-24 to Summer 2025, with an expected construction budget of $1,800,000. The contract will be structured as a phased Work Order Contract, initially covering design services through Design Acceptance Plans and Final Plans, Specifications & Estimates, with potential future phases for construction engineering support.

The procurement includes a specific Disadvantaged Business Enterprise (DBE) participation goal of 8.5%, requiring proposers to demonstrate subcontractor utilization meeting this requirement. Keller Associates, Inc. was selected as the top-ranked firm through the evaluation process, receiving the highest average score of 78 across evaluation matrices. Payment will be conducted on a time and materials basis, with a maximum not-to-exceed amount. The contract will include provisions for direct deposit payments to expedite compensation for the consultant and potential subcontractors. Insurance certificates, cost breakdowns, and DBE certification forms will be required from the selected contractor. No work is authorized until the contract is fully executed and the consultant receives written notice to proceed from the ODOT project manager. If negotiations with the top-ranked firm cannot be completed within the specified timeframe, ODOT reserves the right to terminate discussions and begin negotiations with the next highest-ranked firm.