Holbrook ITA.pdf
PDF 167 KB Posted
- Attached to
- Holbrook Creek Road: Pine Creek Bridge
- Solicitation number
- S-73000-00008576
- Issued by
- Baker County, Oregon
About this file
This document is a Notice of Intent to Award from the Oregon Department of Transportation (ODOT) for the Holbrook Creek Road: Pine Creek Bridge project. ODOT has selected Keller Associates, Inc. as the top-ranked firm for negotiations of a Work Order Contract to provide personal services for the design of a new bridge to replace one washed away in a flood, including appropriate roadway approaches on Holbrook Creek Road and modifications to the significantly expanded stream bed. The project is located in Union County, Oregon. ODOT has provided a schedule for completing the statement of work, preparing a breakdown of costs, negotiating, and securing approvals before issuing a notice to proceed. No work is authorized until the contract is executed and the consultant receives written notice to proceed from the ODOT project manager.
The breakdown of costs must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the mini-solicitation. If agreement on costs, tasks, or other contract requirements cannot be reached within the specified timeframe, ODOT may terminate negotiations and begin negotiations with the next highest-ranked firm.
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Other files
| File | Type | Posted |
|---|---|---|
| Holbrook_MiniRFP_231106.docx | DOCX document | |
| Holbrook EvaluationSummaryMatrix Redacted.pdf | ||
| 35803_Attachment A_CoverSheet.doc | DOC document | |
| Attachment 1~2.pdf | ||
| Attachment F~3.doc | DOC document | |
| Holbrook_Sample WOC_231106.pdf | ||
| Holbrook EvaluationDetailMatrix Redacted.pdf |
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Text version
OREGON DEPARTMENT OF TRANSPORTATION
Notice of Intent to Award
DATE: 12/1/2023
TO: Proposers for S‐73000‐00008576 SUBJECT: Holbrook Creek Road: Pine Creek Bridge
Keller Associates, Inc. is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini‐Solicitation. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the Mini‐Solicitation are summarized on Attachment 1 of this notice.
Michelle Owen will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC‐CPFF or BOC‐NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the Mini‐Solicitation. To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:
Activity Responsible Party Business Days
N eg o ti a ti o n s
Establish work session to discuss the SOW with Consultant
ODOT PM / OPO Within 5‐10 days of this notice (days depend on size and complexity of the project)
Respond to work session with comments/edits to SOW
Consultant Within 5 days of work session
Respond to SOW comments/edits ODOT PM / OPO Within 3 days of receipt of Consultant comments/edits
Submission of BOC / Billing Rates Consultant Within 5‐10 days of final ODOT scope (days depend on size and complexity of the project)
Respond to BOC, billing rates, negotiate, and
Submit for legal sufficiency
ODOT PM / OPO
OPO
Within 5‐10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)
Legal Sufficiency OPO, ODOT PM, Within 15 (Mini‐
Activity Responsible Party Business Days and DOJ Solicitation) & 20 (Formal) days of submission by ODOT PM
Signature routing and execution OPO, Consultant, and ODOT Expenditure Authority (if required)
Within 6‐8 days from initial routing
Issue Notice to Proceed (NTP) ODOT PM 1 day after execution
Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.
If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.
If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).
Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.
ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.
Sincerely, Ryan Penhollow
Procurement Contract Specialist 3 | ODOT Procurement Office
63055 N HWY 97, Bldg M, Bend, OR 97703
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