HHS0017438

The Texas Health and Human Services Commission is requesting bids on preventative maintenance and as-needed repairs of kitchen equipment at Brenham State Supported Living Center under IFB solicitation HHS0017438, with bids due August 3, 2026 at 10:20 AM Central Time. Mandatory on-site visits are scheduled for July 15, 2026 at 2:00 PM and July 16, 2026 at 10:00 AM; attendance at one site visit is required for bid qualification.

The contractor must be located within 100 miles of the facility, possess a minimum of one year of relevant experience, and maintain active Commercial Food Equipment Service Association (CFESA) Certification. The scope includes scheduled preventative maintenance on specified kitchen equipment (warm boxes, ovens, refrigerators, freezers, dishwashers, mixers, and other commercial food service equipment) and unlimited service calls and repairs including all parts, travel, and labor. Service delivery is required Monday through Friday between 8:00 AM and 5:00 PM Central Time with a 48-hour response requirement for service calls.

Pricing must be submitted as firm, fixed prices covering an annual scheduled maintenance rate, hourly rates for repairs during standard hours (40 hours expected), outside standard hours (15 hours expected), and holidays (15 hours expected), a flat commute fee, and a parts percentage markup not to exceed 20 percent. Historical spending for similar services was $99,999.99 for the period November 13, 2023 through August 31, 2026; no volume or compensation is guaranteed. The contract term runs September 1, 2026 through August 31, 2029, plus one optional one-year extension. Award will be made to the bidder offering best value based on meeting or exceeding requirements, ability to perform, and price; HHSC is not obligated to select the lowest price.

The contractor must maintain workers' compensation with $1,000,000 employer's liability limits per accident, commercial general liability of $1,000,000 per occurrence and $2,000,000 general aggregate, commercial automobile liability of $1,000,000 combined single limit, professional liability of $1,000,000, and umbrella liability of $1,000,000. Questions are due July 21, 2026; responses will be posted as an addendum by July 23, 2026. Bidders must submit three verifiable references for similar contracts completed within the last two years and designate at least two 24-hour emergency contacts. In-person bids are submitted at the HHS Procurement and Contracting Services office at 1100 W. 49th Street, Austin, Texas.