HHS0016018 furniture for Lufkin SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) numbered HHS0016018 for furniture procurement for the Lufkin State Supported Living Center. The solicitation seeks bids for specific furniture items including chairs, tables, beds, mattresses, and nightstands, with designated NIGP Class/Item Numbers 410-03 and 420-03,18. This procurement is scheduled with a response deadline of April 22, 2025, at 10:30 AM, with an anticipated contract start date the same day. Bidders must submit complete pricing using the provided Pricing Sheet (Exhibit C), with prices required to be firm and fixed for the entire contract duration. The evaluation will be conducted to determine the lowest price per line item or lowest total for all line items, with HHSC reserving the right to make single or multiple awards to achieve the best value for the state. Critically, bidders must bid on all items to be considered, and reworked or previously refused products will not be accepted. The historical spend for similar goods is $67,121.40 for fiscal year 2025.

The contract opportunity appears to have no specific set-aside designations or restrictions explicitly detailed in the provided documentation. No incumbent vendors or current contractors were identified in the solicitation materials. The contract is subject to state appropriations and availability of funds, with potential termination clauses included in the terms and conditions. Vendors must complete comprehensive affirmations covering 61 specific legal and operational compliance requirements, including verifications of business practices, workforce eligibility, and adherence to state and federal regulations. Electronic bid submissions are mandatory and require a two-step registration process for the Enterprise Portal, which can take up to five business days to complete. Potential vendors must register with a new email address and obtain specific login credentials to access the online bid room. Technical difficulties during electronic submission will not be grounds for a contract award protest, and late submissions will be automatically disqualified.